Administrative Assistant

General Information

Language : English/Arabic
Years of Experience : 3-5
Closing Date : 7 August 2026

Role Purpose

To provide comprehensive administrative and secretarial support by coordinating office operations, maintaining records, preparing correspondence, scheduling meetings, and facilitating effective communication to ensure the efficient day‑to‑day functioning of the department.

• Provide administrative and secretarial support and ensure the smooth day-to-day operation of the office.
• Prepare, draft, and maintain correspondence, reports, presentations, meeting minutes, and any other assigned tasks.
• Coordinate and schedule meetings, appointments, and executive activities, ensuring appropriate arrangements and follow-up actions.
• Maintain and organize records, files, and confidential documentation in accordance with the institute policies.
• Receive, screen, and direct incoming calls, emails, visitors, and correspondence in a professional and timely manner.
• Coordinate communications with internal departments, executive leadership, government entities, and external stakeholders as required.
• Monitor office supplies and coordinate procurement requests to ensure adequate inventory levels.
• Assist in preparing reports, presentations, and administrative documentation for executive meetings.
• Coordinate travel arrangements, accommodation, and logistics when required.
• Support organizational projects, meetings, workshops, committees, and official events through administrative coordination and documentation.
• Ensure compliance with Institute policies, administrative procedures, and document control requirements.
• Maintain confidentiality of information, records, and official communications.
• Perform other related duties as assigned by line manager.

Core

Skills:

• Excellent communication and interpersonal skills.
• Planning and organizational skills.
• Time management and ability to prioritize workload.
• Attention to detail and accuracy.
• Teamwork and collaboration.
• Problem-solving and initiative.

Technical / Role‑Specific

Skills:

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong document preparation, formatting, and records management skills.
• Experience with electronic document management systems and office administration.
• Ability to prepare reports, presentations, and meeting minutes.
• Excellent written and verbal communication skills in English;
  Arabic is preferred.

Minimum Qualifications (Education and Experience)

• Bachelor’s degree in business administration, Office Administration, Management, or related discipline.
• Minimum of 3-5 years of administrative experience in a corporate, healthcare, research, or similar professional environment.

Office environment requiring prolonged use of computers, frequent communication with executive leadership, internal and external stakeholders, and occasional support during meetings, official events