Administrative Assistant

b Language b Arabic English b Years of Experience b 2 b Closing Date b 12 November 2026

Supports General Services processes by administering routine job scheduling appointments booking tickets preparing purchase orders contractors follow up requisition and typing correspondences

• Handling General services calendar to schedule meetings and set reminders
• Handling daily incoming outgoing correspondence
• Review all contracts and follow up on timely renewals
• Making telephone calls whenever requested by General services manager divert calls to relevant staff
• Update contact list
• Draft and prepare business correspondence
• File documents and ensure confidentiality of documents
• Prepare purchase requisitions gate passes inquiries and follow up quotations for various general services works
• Coordinate with concerned departments whenever necessary on various requirements e g payments budgets HR and staff issues contractor details maintenance related issues
• Follow-up with contractors and monthly service reports
• Updating records for contractor payments purchase orders purchase requisitions quotations received
• Create and maintain General services department staff documents evaluations and other information and all executive secretarial duties
• Perform any other duties as assigned by the General services manager

• 5 years minimum of similar experience
• Full trust and confidentiality
• Accuracy in the order of scheduled appointments and meetings
• Precision in arranging and coordinating incoming and outgoing
• Knowledge of all the offers and prices of companies
• Precision in updating records for contractor payments purchase orders purchase requisitions quotations received
• Accuracy in arranging files and official papers
• Accuracy in drafting and writing business correspondence
• Bilingual and fluent in both languages
• Speaking Writing

strong Education strong University Degree Diploma