Accounting Specialist - Clerk Of Courts

Position: ACCOUNTING SPECIALIST - CLERK OF COURTS

Welcome to La Crosse County — Where Your Work Truly Matters
Every day, our unique teams contribute to our vision of a community that is vibrant, safe, and resilient. Whether you're supporting families, safeguarding natural resources, maintaining infrastructure, or delivering essential services, your work here creates real impact for the people who live, work, and visit our county.

What You’ll Gain By Joining Us

• A Future You Can Count On:
  Wisconsin Retirement System (WRS), one of the most respected pension programs in the nation.
• Reliable, Affordable Coverage:
  Countywide insurance plans plus growing access to local, no-cost care options for everyday health needs.
• Time Off That Works For You:
  You’ll have two dedicated banks of vacation and sick time, giving you the freedom to plan real downtime when you need it—and the peace of mind to take care of yourself when you’re under the weather.
• Start earning vacation and sick time your very first day
• Bank up to 2× your annual vacation accrual
• Build up to 150 sick days as a full time employee

A Place Where Everyone Belongs
We believe our workforce should reflect the community we serve. We’re committed to fostering a culture of respect, inclusion, and belonging—because diverse perspectives lead to better outcomes for everyone.
This position provides a full range of accounting functions, business support and collections duties for the clerk of courts office. This position processes, monitors and reconciles funds for court fines, fees and other costs and disburses funds to the state, county and other municipalities as well as attorneys and the public. This position also monitors and maintains outstanding court ordered fees, reimbursements and monitors all trust account records.

This position assists in the administration of the standard operation policies and procedures of the clerk of courts per Wisconsin Statutes

• 59.40,
• 753.30 and
• 814.60 to
• 814.63
• Applies uniform accounting systems to bookkeeping and recordkeeping.
• Processes, monitors, delinquent accounts independently.
• Creates spreadsheets for statistical reporting, maintains statistics on payment plans and other court collection methods.
• Reconcile sand records all daily financial activity of the office, including making sure all funds are in the correct accounts, performing adjustments when needed to apply funds to cases ormove money to different necessary accounts for case management purposes.
• Reconciles financial transactions, creating month-end, quarterly and year-end reports for the purpose of examination by the auditors and to aid the Clerk of Court in creating and managing the department’s budgets and completing annual reports for submission to the State of Wisconsin.
• Work with DOC to review reports and create civil judgments as necessary.
• Makes monthly adjustments and calculations for sales tax, interest received by interest bearing accounts, bank charges, drug buy money, etc. and reports to the appropriate department.
• Issues checks for refunds of bonds posted, restitution to victims of crimes, refunds for over payments, funds for title transfers and 3rd party buyers on sheriff's sales, guardian ad litem payments, and any other types of payments authorized by the courts.
• Reconciles bank statements; opens and closes court-ordered trust accounts; responsible for all month end, quarterly and annual reports and submitting to the appropriate agencies.
• Initiates, maintains, and reconciles Trust Accounts and compiles Unclaimed Funds list for publication. Maintains, compiles and prepares all court related billing vouchers for payment to individuals, departments and other agencies.
• Disburses monies collected.
• Monitors and reconciles multiple electronic payment systems used by the Clerk of Court office with notifications…