Office Associate

* Draft, review, and recommend operating procedures for operational support and office management.
* Maintain clean and organized office areas, contacting Custodial Services as needed for non-routine cleaning needs.
* Ensure that all documents are secured at the front desk on a nightly basis.
* Develop and maintain an understanding of office equipment's general features and operating tasks and convey this knowledge to other staff.
* Initiate work orders for repair and maintenance of equipment.
* Maintain an inventory of office equipment, supplies, and keys.
* Monitor office supply levels and follow procedures for ordering supplies.
* Assist staff with the processing of records retention materials.
* An associate degree in business administration or relevant experience.
* Demonstrated ability to communicate clearly, respectfully, and effectively in face-to-face, oral, written, and electronic forms.
* Demonstrated experience in the use of software, including Microsoft Office, email, and electronic calendars.
* Excellent communication skills.
* Strong organizational and time management skills.
* Attention to detail.
* Ability to work independently, as well as function effectively in a team and with diverse groups.
* Ability to exercise independent judgment in complex and new situations.
* Ability to use discretion and good judgment regarding confidential information.
* Ability to multi-task and manage multiple concurrent projects while meeting strict deadlines.
* Knowledge of modern office practices, including the use of office equipment.
* Three years of office or administrative work experience.
* Work experience providing excellent customer service.
* Work experience in a higher education setting.
* Knowledge or experience with Perceptive Content, Qualtrics, Visio, and SharePoint.
** Final date to receive applicationss*
* ** TO ENSURE CONSIDERATION:
Priority consideration is given to those candidates who apply by the listed ‘First Review Date’.
** Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

** Confidentiality of Applicant Materials
** UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

** CBC & Reference Check Policy
** All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
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