Academic Dept Associate - Exercise Sports Science

* Assist faculty, in collaboration with the department chair, in numerous areas associated with instruction and creativity, and scholarship including scheduling rooms, computers/software requests, grant support, etc.
* Establish and maintain department’s files.
* Assist with department events and public relations by updating the web site, brochures, etc.
* Conduct other duties as assigned by supervisor.
* Assist Chair/Associate Chair in creating the class schedule and scheduling classrooms for the semester in response to various parameters, i.e. room availability, course conflicts, faculty schedules, enrollment management, etc.
* Identify and verify which course materials are required for courses each semester and that quantities are available. Serve as liaison to textbook rental and bookstore, including assisting faculty with ordering course materials.
* Serve as the department’s liaison for the administration of the student learning environment surveys.
* Establish and/or maintain proficiency with the software associated with classrooms, course materials, curricular and catalog changes, and development.
* Manage the department’s financial transactions in consultation with the department chair.
* Maintain control of the usage and tracking of the department’s procurement card(s) and reconcile monthly billing statements.
* Oversee all accounts, including grants, graduate school revenue, and faculty start-up funds.
* Establish and/or maintain proficiency with the software associated with spreadsheets and budgeting software.
* Hire, train, schedule tasks/hours, and supervise student workers as needed.
* Verify and submit hours on the appropriate software and review the budget regularly.
* Minimum of high school diploma
* Administrative support experience
* Demonstrated experience in the use of software including Microsoft Office Suite, email, and electronic calendars
* Demonstrated bookkeeping experience, especially pertaining to budget, travel, and procurement records
* Demonstrated ability to communicate clearly, respectfully, and effectively in face-to- face, oral, written, and electronic forms
* Excellent organizational, time management, and multi-tasking skills with an attention to detail despite frequent interruptions
* Demonstrated ability to work independently and collaboratively
* Demonstrated ability to use discretion and good judgment regarding confidential information
* 3+ years administrative support experience
* Experience in higher education, particularly in the UW system
* Bachelor’s or Associates’ Degree
* Office management experience
* Interest in public health and community health education
* Proficiency with software and web-based applications, Office 365 and UW System utilized software (including Canvas)
* Proficiency with social media
* Proficiency in basic graphic design and newsletter creation
* Knowledge of budget and appropriation structure, inventory/record keeping
* Knowledge of and experience with procedures regarding purchasing, purchasing contracts, and purchasing cards
* Ability to plan, assign, and supervise the work of others (student supervision)
* Willingness to maintain and enhance professional competencies by participating in professional development workshops, seminars and training sessions related to current position responsibilities
* Ability to meet and work effectively with people across multiple levels of the organization
** Final date to receive applicationss*
* ** TO ENSURE CONSIDERATION:
Priority consideration is given to those candidates who apply by the listed ‘First Review Date’.
** Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

** Confidentiality of Applicant Materials
** UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

** CBC & Reference Check Policy
** All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
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