Senior Administrative Assistant

Description

Our client in the property management industry is seeking a highly organized and proactive Senior Administrative Assistant to provide high-level administrative support to leadership and help manage day-to-day office operations. This role requires a professional who can juggle multiple priorities, communicate effectively with tenants, vendors, and internal teams, and maintain a high level of confidentiality.

Key Responsibilities:

+ Provide senior-level administrative support to property management leadership and staff

+ Manage calendars, schedule meetings, and coordinate travel and appointments

+ Prepare, edit, and distribute correspondence, reports, presentations, and other documents

+ Maintain office records, filing systems, and property-related documentation

+ Serve as a point of contact for tenants, vendors, and internal stakeholders

+ Assist with invoice tracking, expense reporting, and vendor communication

+ Coordinate meetings, events, and office logistics

+ Support lease administration, work order documentation, and other property management processes

+ Track deadlines, follow up on action items, and help ensure timely completion of projects

+ Assist with special projects and additional administrative duties as needed

Requirements

+ 3+ years of administrative support experience, with prior senior-level support preferred

+ Experience in property management, real estate, construction, or a related industry preferred

+ Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Power Point

+ Strong organizational, multitasking, and time management skills

+ Excellent written and verbal communication skills

+ Ability to handle confidential information with discretion

+ Strong attention to detail and problem-solving skills

+ High school diploma or equivalent required; associate or bachelor's degree preferred

Preferred

Skills:

+ Familiarity with property management software or lease documentation

+ Experience coordinating with tenants, vendors, and building operations teams

+ Ability to thrive in a fast-paced, deadline-driven environment

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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