Supervisor, Expense Accounts Payable

Position Summary The Expense Accounts Payable Supervisor leads the Expense AP team and oversees invoice processing, payments, employee expense reports, corporate card activity, vendor compliance, and month end close support. This role helps maintain strong internal controls, timely processing, policy compliance, and continued process improvement.

Position Description

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Oversee daily accounts payable operations and payment activities to ensure accurate processing, timely vendor payments, and effective cash flow management.

Review and approve invoices, expense reports, checks, vouchers, and payment documentation to ensure accuracy, proper coding, and compliance with company policies and internal controls.

Reconcile accounts payable transactions, subsidiary ledgers, and general ledger accounts; prepare account analyses and resolve discrepancies.

Support month-end and year-end close activities, including accrual preparation, reconciliations, and financial reporting requirements.

Ensure accurate record retention and documentation to support audits, tax reporting, internal controls, and regulatory compliance.

Administer vendor tax compliance activities, including collection and validation of W-9, W-8

BEN, 1099, and other required tax documentation.

Maintain and oversee vendor records, account setup, updates, and master data integrity.

Administer the Concur expense management platform, including user access, approval workflows, delegates, corporate card administration, and policy configuration.

Monitor employee expense reports, corporate card activity, and outstanding transactions to ensure policy compliance and timely resolution.

Partner with employees, managers, vendors, HR, and cross-functional departments to resolve accounts payable and travel-and-expense issues.

Provide guidance and training on accounts payable procedures, expense reporting, corporate card requirements, and policy compliance.

Identify process improvement opportunities, support audit and internal control initiatives, and serve as backup for the Merchandising AP Supervisor as needed.

Qualifications Education/

Experience:

Bachelor’s degree (B.

A. or

B. S.) or equivalent from a four-year college or university in Accounting, Business Administration, Finance or related field. Minimum 3 years of experience with accounts payable processing preferably with at least two years in a large enterprise supporting high-volume accounts payable transactions. Minimum 2 years of experience with leading or supervising a team within accounts payable. Knowledge of Generally Accepted Accounting Principles.

Equivalent combination of education and experience will be considered.

Computer

Skills:

To perform this job successfully, an individual must be proficient in accounting software and Microsoft Dynamics AX or related software. Excellent PC skills and proficiency with Microsoft Office including Excel is required.

Certificates and Licenses:
None required.

Supervisory Responsibilities:

This position does not have direct supervisory responsibilities but will help to lead the Expense Account Team. Will work through the Manager, Accounts Payable on performance management task.

Position Hiring Range The hiring pay range provides a good faith estimate of the salary or hourly wage that Living Spaces expects to pay for the position upon hire. Pay will be determined by several factors, including, but not limited to: applicant's education, relevant work experience, knowledge, applicable and relevant skills and abilities, market demand, Company budget, as well as internal equity and alignment with geographic market data.

Living Spaces reserves the right to modify this page at any time.

Compensation: $31.55 - $40.95

Overtime pay is available for eligible, non-exempt Team Members. Reimbursement for expenses as required by applicable law and Company policy. Retail, Guest Services and Distribution Center Team Members are eligible to receive team bonus based on meeting specific goals and KPI's.Additional available benefits upon meeting eligibility requirements include:

Medical (full-time only)
Dental (full-time only)
Vision (full-time only)401(k) with Company match (full and part-time)
Vacation (full-time only or as otherwise required by applicable law)
Paid Sick Leave (full and part-time)
Flex or Health Spending Account (for eligible full-time only)
Employee Assistance Program (full and part-time)
Holiday pay (full-time only)
Life…