Shipping and Receiving Assistant

Located 45 minutes from the Nation’s Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) is a two-time Aspen Award-winning institution (top 15% of Community Colleges). CSM offers academic programs in over 100 disciplines and is among America’s top 100 producers of Minority Associate Degrees in twenty categories, according to Diverse Issues in Higher Education.

CSM provides excellent health insurance benefits, a State Retirement Pension plan, wellness programs, Code Green early closure Fridays in the summer, college closures for spring break and major holidays, including the week between Christmas and New Year, and several days in March for Spring Break. We are an innovative institution committed to student success and well known for our flexibility to meet student and community needs.

The Shipping & Receiving Assistant works under the close supervision of the Shipping and Receiving Manager and performs the daily shipping and receiving activities of the loading dock. The individual assists in the coordination of large deliveries, equipment, and furnishings movement with the College personnel by arranging for the removal of items to be transferred or discarded and for the delivery and placement of new items.

The assistant also assists with asset tracking and the selling of surplus items on the College’s govdeals auction website.

Reports to:
Manager, Shipping and Receiving

The hiring salary for this position will be from the min to mid-point of the salary range advertised. This position is open until filled.

• Accept incoming deliveries, inspect packages for visible damage, and notify the appropriate department or individual.
• Investigate and identify packages lacking recipient or department information.
• Receive items in the financial software system (Colleague) when accompanied by a valid college purchase order.
• Assist in preparing, labeling, and coordinating outgoing packages.
• Support the delivery of parcel packages using the daily receiving log and financial software system.
• Notify recipients of deliveries and obtain signatures upon receipt.
• Maintain accurate logbooks and spreadsheets for daily, overnight, and priority deliveries.
• Identify incoming hazardous materials and report them to the Health and Safety Coordinator for proper handling.
• Collaborate with staff to identify fixed assets and determine appropriate locations for tagging and documentation.
• Utilize UPS software to input package details and ensure accurate cost allocation for outgoing shipments.
• Generate and affix shipping labels to outgoing packages.
• Contact appropriate courier services to arrange package pickups.
• Assist with processing correspondence, requisitions, work orders, and document filing.
• Help receive and distribute furniture via the loading dock, move surplus items to storage, label items for delivery, and relay surplus furniture requests to the supervisor.
• Contact departments to confirm delivery locations for large items, equipment, and furnishings.
• Generate work order tickets for facilities staff to deliver large items.
• Assist with the delivery of new vehicles, including inspection, VIN verification, and paperwork processing.

• Assist in preparing assets for auction or donation by collecting necessary documentation, taking photographs, and organizing files.
• Meet with prospective buyers to present and discuss auction items.
• Schedule item pickups with winning bidders and oversee the accurate handoff of purchased items.
• Send fixed asset documentation to the appropriate staff members.
• Maintain and update the asset tracking spreadsheet to reflect current status and changes.
• Dispose of assets in compliance with applicable organizational policies and procedures.
• Help maintain accurate inventory records using both manual logs and spreadsheets.
• Participate in periodic inventory counts, including end-of-year audits.
• Assist in conducting physical inventories of fixed assets to ensure accuracy and accountability.

• Collaborate on internal and external audit processes by preparing required documentation and…