Legal Office Administrator

The hiring salary for this position is $67,483.85.

Telework eligibility is determined by county policy and the approval of the hiring department.

Please note that applications will be capped at 75 and this job positing may be removed without notice.

Charles County Government is seeking a dynamic Legal Office Administrator to perform legal secretarial and office management work for the Office of the County Attorney. Administrator will serve as Executive Assistant to the County Attorney and Administrative Clerk to the Board of License Commissioners.

• Performs duties as Administrative Legal Assistant to the County Attorney including but not limited to production and composition of a variety of typed or word processed legal documents such as briefs, pleadings, memoranda, writs and orders; takes and transcribes dictation into final form, composes correspondence and prepares documents for County Attorney signature; transcribes oral and/or machine dictation, proof‑reads and edits typed materials for accuracy of grammar, spelling, punctuation and format;
  
  ensures adherence to established style guides and legal formats.
• Performs duties as Administrative Clerk to the Board of License Commissioners (BOLC). Examines application for alcoholic beverage licenses for completeness and accuracy; schedules hearings before the BOLC; coordinates with applicants and local attorney's as to pending matters before the Board; maintains all files and reviews' of legal documentation; drafts correspondence and forms (i.e., legal notices, minutes, findings of fact, show cause orders, correspondence to license applicants and holders, etc.);
  
  maintains databases on all alcoholic license holders; coordinates with Assistant County Attorney and alcoholic enforcement officers on matters which may come before the BOLC.
• Coordinates and maintains files relative to the Charles County Legislative Package, including scheduling and announcement of public hearings, compilation of legislative initiatives and creation and disbursement of final legislative package.
• Coordinates with staff of State Senator and Delegates to rack and keep County Attorney apprised of the status of all bills introduced in the State legislature on behalf of Charles County.
• Processes on behalf of the Office of the County Attorney and the Board of License Commissioners administrative actions such as budget, fiscal, payroll, personnel, purchasing actions, prepares and follows up on actions to ensure proper completion and takes necessary steps to resolve problems or expedite actions.
• Communicates with courts, Charles County Legislative Delegation, department heads and staff, outside organizations and others to arrange schedules, meetings and relay or obtain information or pass on instructions; maintains liaison with and informs other parties of matters requiring their attention; speaks for supervisor on matters on which supervisor's views are known or otherwise authorized.
• Coordinates all support functions of the Office of the County Attorney and leads staff in such work, including composing memoranda, letters, and meetings minutes for own signature on office matters.
• Receives and assists visitors to the office; queries visitors and directs them to appropriate staff or offices; answers substantive questions regarding office/department operations for the purpose of facilitating the use of services.
• Responds to invitations for businesses and social engagements for the County Attorney and schedules appointments as well as individual appointments.
• Provides work and/or functional supervision of clerical staff in the department.
• Participates in hiring and training of office staff and coordinates, evaluates, and disciplines departmental personnel in accordance with county personnel policies and procedures; serves as personnel coordinator for the office.
• Keeps supervisor and unit staff informed of matters; initiates inquiries of County offices and other organizations to obtain information; researches, files and records and compiles data for supervisor's review; prepares memos, notes, and reports for supervisor.
• Ensures compliance with established policies and procedures regarding office services, County protocols and administrative requirements; advises staff and others regarding such requirements and maintains official policy and guidance files for the office.
• Prepares and/or reviews legal documents, initiates administrative actions, maintains legal files, interviews persons to prepare statements and performs…