Operations Assistant

Operations Assistant

The Operations Assistant contributes to the company's overall success by supporting installation operations and warehouse activities. This position coordinates activities of sub-contractors engaged in installations, assists with material handling and inventory control, supports daily load-out, and helps maintain a safe, organized warehouse to ensure customer satisfaction and compliance with company policies and procedures. This position will be responsible for the following duties and responsibilities:

· Coordinate installation activities and help ensure installations are completed according to schedule.

· Facilitate daily material load-out to subcontractors and ensure required materials are prepared and available.

· Process orders as necessary to support subcontractors and the Operations department.

· Maintain regular communication with subcontractors regarding schedules, materials, and installation needs.

· Respond to installation-related questions or challenges from subcontractors, Sales Representatives, and customers and provide appropriate assistance or escalate issues as needed.

· Ensure quality-assurance pictures and other required installation information are maintained and displayed as directed.

· Assist with the upkeep of company vehicles and conduct or support routine inspections of vehicles, machinery, and equipment to help ensure safe and proper operation.

· Travel to installation sites as necessary to inspect work and support customer satisfaction.

· Read and understand production schedules and work orders to ensure the correct materials are pulled, measured, cut, staged, and distributed for daily load-out.

· Receive, unload, sort, and properly store flooring materials on racks, shelves, or in designated locations according to product type, size, style, or product code.

· Safely operate forklift equipment and other warehouse equipment to pull, move, cut, load, and unload materials.

· Maintain accurate inventory records by recording materials received and distributed and by affixing and printing inventory tags as required.

· Assist with inventory audits by verifying inventory quantities and reporting discrepancies or concerns to management.

· Sell supplies to subcontractors and maintain accurate documentation of transactions as required.

· Operate company vehicles, when needed, to deliver materials to subcontractors or Flooring Technicians in the field.

· Maintain the warehouse, parking lot, and surrounding work areas in a clean, safe, and organized condition, including sweeping floors and coordinating dumpster pickups as needed.

· Follow all company safety policies, procedures, and guidelines while working in the warehouse and operating machinery; promptly report inventory, equipment, or safety concerns to management.

· Maintain inventory tag printing and other warehouse or Operations documentation.

· Assist management with questions regarding work orders, materials, inventory, and installation activity.

· Support branch and Operations administrative duties as needed.

· Stay current with applicable safety requirements, company procedures, and industry best practices.

· Perform other related duties as assigned based on business and branch needs.

· 2+ years of flooring industry knowledge or related operations, installation, warehouse, or material-handling experience preferred.

· Effective written and verbal communication skills; ability to communicate in English and Spanish preferred.

· Strong problem-solving and reasoning skills with the ability to follow written, verbal, and diagram-based instructions.

· Detail-oriented with the ability to multitask,…