Administrative Assistant - INTERNAL - Lacey

Position: Administrative Assistant 3 - INTERNAL - Lacey
Administrative Assistant 3 (AA3)

Community Corrections Division

Lacey, WA

[DOC WFSE

Monthly Salary Range 42: $3,897.00 to $5,209.00]

This is an INTERNAL recruitment, open to current, permanent WA State Department of Corrections (DOC) employees only.

DOC's mission is to improve public safety by positively changing lives.

We are looking to INTERNALLY fill a full-time, permanent Administrative Assistant 3 (AA3) vacancy within the Community Corrections Division (CCD). This position reports to the Community Corrections Supervisor (CCS) at Thurston County Unit 601 located in 6135 Martin Way E, Lacey, WA 98516.

This position provides assistance to the CCS and Community Corrections Officers (CCOs) assigned in Thurston County. The position also works collaboratively with the CCS, CCOs, and support staff of Olympia Central Unit 376 located in downtown Olympia. Work hours are 8:00 am to 5:00 pm, Monday-Friday.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

HOW TO APPLY

Select the 'Apply' button located at the top right corner of this posting. A complete application packet will include the following:

* Online application. You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement.

* Cover letter. Regarding your interest in this position.

* Resume. Detailed and chronological.

* Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of. References are contacted after the interview process.

Applicants wishing to claim Veterans' preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.

Do not include any personally identifiable information within your application packet, such as personal photos, driver's license, or social security number.

Incomplete application packages or statements such as 'see resume' in lieu of the requested information may disqualify you from the process.

Supervise the support staff assigned to the unit.

* Maintain a supervisory file, set expectations and performance goals, and conduct probationary, trial service, and annual performance assessments for direct reports.

* Update position descriptions and develop performance development plans (PDPs).

* Identify training needs and train, cross-train, and coach appropriately.

* Perform corrective action and approve or deny requested leave.

Enter and retrieve information from various database systems (OMNI, Odyssey, OnBase, WATCH, SharePoint, JABS).

* Process court orders, close causes, transfer files in OMNI.

* Request batch reports and troubleshoot errors.

* Log court reports, copy, assemble, route, and distribute.

Monitor, audit, and assign offender caseloads for the unit.

* Receive new judgement and sentences from courts.

* Act as the Thurston County liaison for cause related correspondence from courts and local law enforcement agencies.

* Compile, assign, issue deadlines, and monitor the status/completion of projects assigned to unit staff.

Manage office budget and related business.

* Order, receive, and distribute office supplies, duty supplies/equipment, cell phones, business cards, janitorial, UA supplies, bus tickets and forms following established procedures while staying within budget guidelines via TRACKS or other ordering systems.

* Prepare A-19s, email scans, and other documents for monthly payments.

Community Corrections Supervisor support.

* Submit system access requests, personnel alert emails, and employee, vendor, and pre-employment criminal history requests.

* Verify office inventory via the Consolidated Assess Management System (CAMS) and process the movement of equipment and supplies to surplus.

* Act as liaison for repairs/service needs for office machines, building maintenance, IT needs, phone lines, utility accounts, and document destruction.

Other duties as required.

Required Qualifications

* High school diploma or GED equivalent.

* Three years of increasingly responsible experience in office/clerical, secretarial, or administrative work requiring keyboarding and/or typing.

* Professional experience directing, leading, and training others.

* Computer knowledge.

* Strong written and verbal communication skills.

The successful candidate will also meet the following skills and abilities of the position:

* Maintain regular and reliable attendance.

* Must respect and maintain confidentiality.

* Ability to file, use appropriate grammar, punctuation, and spelling.

* Ability to work with individuals of various backgrounds and personalities.

* Ability to…