Administrative Support to Interim Dean of SHA

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Nursing Program Admin Temporary Temporary Staff

4 days ago Requisition

POSITION SUMMARY

This is a temporary position and not benefits-eligible, 25 hours a week.

This position is responsible for administrative duties that support the School of Health and Allied Health. Supports (confidential administrative support) the Dean by creating reports, managing faculty workload records, managing appointment letters for NTT faculty, serves as a resource for students who are undergoing the grievance process, requesting waivers, clarifying student rights and responsibilities. Supports the school newsletter with editorial and publishing services.

Supports the faculty administrative needs.

Saint Martin's University is more than just a place of learning-it's a welcoming community where students, faculty, and staff come together with purpose and heart. Founded in 1895 by the Benedictine monks of Saint Martin's Abbey, we are grounded in the timeless Benedictine values of community, hospitality, and balance. These values, combined with a Saint Martin's liberal arts education, shape our approach to education and daily life, encouraging students to think deeply, act with compassion, and serve with purpose.

As part of the Catholic Intellectual Tradition, we honor the integration of faith and reason, the dignity of every person, and a shared responsibility for the common good. Our mission is to form graduates who are not only intellectually curious and ethically grounded, but also deeply committed to building a more just and equitable world. At Saint Martin's, we care about the whole person.

Our supportive campus culture is built to help students thrive-academically, personally, and professionally. We pay special attention to the needs of those who have been historically underserved, and we work intentionally to create an inclusive, respectful, and compassionate environment for all.

We warmly invite mission-driven individuals to join our community—not just to work here, but to be part of something meaningful. Together, we educate students who go on to make a positive difference in their lives, their communities, and the world.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Essential Functions & Responsibilities - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this position. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following.

• The administrative support is the first contact and line of communication of the School of Health and Allied Health and is responsible for the daily operation of the administrative unit. This requires discretionary thinking as well as conflict management skills as students, faculty, and others seeking help are sometimes frustrated or angry.
• Provides assistance to the dean, associate dean, department chairs, program directors, and faculty in the administration and coordination of the programs of the School of Health and Allied Health.
• Manages calendars in the Dean's office, organizes meetings, and provides meeting support.
• Manages faculty searches, with duties to include, but not limited to: scheduling interviews and reserving space on campus, flight reservations, hotel reservations, meal reservations, and expense reimbursements. Maintains hiring committee applicant tracking data and application packets per legal retention period.
• Distributes budget reports to department chairs and program heads. Reviews budgets for errors, corrects errors, and assists chairs with budget review. Helps manage the dean's budget commitments and reviews and updates budget regularly.
• Prepares, distributes, and processes confidential student course evaluations. Retains and, if needed, provides them in support of faculty tenure, promotion, post-tenure review, and sabbatical applications.
• Supports special events hosted by the School faculty by…