Behavioral Health Administrative Coordinator

Behavioral Health Administrative Coordinator

The Behavioral Health Administrative Coordinator serves as the central operational hub for the MAC program, providing comprehensive coordination across student services, admissions, faculty support, clinical and field education partnerships, supervised financial administration, accreditation support, and program operations. The position is accountable to the MAC Program Director and demonstrates initiative in working collaboratively with faculty, students, and external community partners to ensure the efficient and compliant operation of the academic programs.

The Behavioral Health Administrative Coordinator may also serve the Social Work (BSW) program, which may reflect a workload divided between the MAC program (80% or 32 hrs/week) and the Social Work (BSW) program (20% or 8 hrs/week) of the position’s 40 hours per week. Other performed duties and special projects may be assigned by the MAC Program Director or School of Health and Allied Health (SHAH) Dean to support the operational needs of MAC, BSW, and SAH.

Saint Martin’s University is more than just a place of learning—it’s a welcoming community where students, faculty, and staff come together with purpose and heart. Founded in 1895 by the Benedictine monks of Saint Martin’s Abbey, we are grounded in the timeless Benedictine values of community, hospitality, and balance. These values, combined with a Saint Martin’s liberal arts education, shape our approach to education and daily life, encouraging students to think deeply, act with compassion, and serve with purpose.

Our supportive campus culture is built to help students thrive—academically, personally, and professionally. We pay special attention to the needs of those who have been historically underserved, and we work intentionally to create an inclusive, respectful, and compassionate environment for all.

We warmly invite mission-driven individuals to join our community—not just to work here, but to be part of something meaningful. Together, we educate students who go on to make a positive difference in their lives, their communities, and the world.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this position. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following.

• Serve as the primary administrative support person for the MAC program, including supporting the Program Director, faculty, adjunct faculty, and field education personnel.
• Manage calendars, schedule meetings, and coordinate program and school events.
• Prepare correspondence, reports, agendas, meeting minutes, presentations, and other administrative documents.
• Maintain organization of program records, databases, electronic filing systems, and confidential student records.
• Monitor and order office supplies, maintain program resources, and reconcile invoices in Concur.
• Manage the departmental purchasing card and track expenditures related to memberships, grants, program operations, and special initiatives.
• Coordinate conference registrations, faculty travel, and professional development logistics.
• Maintain financial records and assist with budget monitoring and reporting.
• Track grant budgets, endowment expenditures, and restricted funds in…