Senior Accountant

Job Title:
Senior Accountant

Status:
Exempt

Department:
Finance

Reports To:
Chief Commercial Officer, with oversight from CFO

Job Summary

The Senior Accountant at Medaltus will be responsible for core accounting functions, including order-to-cash (O2C), purchase order (PO) management, inventory reconciliation, accounts receivable, accounts payable, revenue recognition, general ledger management, and financial reporting. This role will also handle placing POs, generating invoices, and preparing monthly financial reports for the management team. The ideal candidate is detail-oriented, proactive, with hands-on accounting experience for an inventory-based business with eCommerce and wholesale distribution channels.

Essential Duties and Responsibilities

Financial Reporting & Month-End Close

• Reconcile key accounts, including inventory, COGS, A/R, A/P, cash, deferred revenue, and prepaid expenses.

• Prepare and distribute monthly financial reports for the management team, providing insights into financial performance.

• Assist in preparing P&L statements, balance sheets, and cash flow reports.

• Identify key financial trends and variances to support strategic decision-making.

• Support budgeting and forecasting efforts by providing accurate financial data.

Order-to-Cash (O2C) Process & Invoicing

• Manage the flow of sales from multiple eCommerce platforms (Shopify, Amazon Seller Central, Walmart Seller Central).

• Ensure sales orders are correctly mapped to revenues and posted in the accounting system.

• Reconcile daily sales across all platforms.

• Create & manage invoices for services provided to brand partners.

• Track and manage A/R aging reports, assisting in collections and dispute resolution.

• Collaborate with the marketing and management teams to resolve invoicing discrepancies and chargebacks.

Purchase Order (PO) Creation & Inventory Reconciliation

• Create and manage purchase orders (POs) for inventory, supplies, and operational needs.

• Match POs to receivers, vendor invoices, and inventory records to ensure accuracy.

• Work closely with the warehouse and operations team to confirm that received inventory matches ordered quantities and costs.

• Reconcile inventory discrepancies and ensure proper cost allocations.

• Oversee periodic inventory cycle counts, investigate variances, and ensure accurate reporting of inventory levels and valuations.

Accounts Receivable & Revenue Recognition

• Performance of sales posting and reconciliation.

• Ensure all customer payments are applied correctly, reconciling with bank deposits.

• Monitor and report on outstanding A/R balances and escalate issues when needed.

• Maintain accurate records for sales tax compliance and reporting.

Accounts Payable & Vendor Management

• Ensure vendor invoices match POs and receipts before approving for payment.

• Process A/P transactions and ensure timely payments to suppliers.

• Maintain vendor records and support expense tracking and accruals.

• Ensure compliance with approval policies for all A/P transactions.

General Accounting & Compliance

• Ensure compliance with GAAP, corporate accounting policies, and internal controls.

• Monitor and review financial data for accuracy and completeness.

• Oversee day-to-day cash management, including monitoring cash flow, reconciling bank accounts, and ensuring adequate liquidity for operational needs.

• Support external tax accountants with quarterly filings and payments.

• Support internal and external audits by preparing required documentation.

Financial Systems & Process Improvement

• Utilize Xero, Shopify, Amazon Seller Central, Walmart Seller Central, and Cin7 to manage financial transactions and reporting.

• Assist in ERP and financial system integrations.

• Recommend and implement process improvements to enhance financial operations.

Qualifications

Education & Experience:

• Bachelor’s degree in Accounting, Finance, or a related field.

• 5+ years of relevant accounting experience.

• Experience with inventory-based businesses, eCommerce, and order-to-cash workflows is a plus.

• Strong understanding of PO creation, inventory reconciliation, and revenue recognition.

• Experience in financial reporting and management reporting.

Skills & Abilities:

• Strong analytical skills and attention to detail.

• Proficiency in Microsoft Excel, Xero, and other financial tools.

• Ability to handle multiple projects and meet deadlines in a fast-paced environment.

• Excellent communication and problem-solving skills.

• Ability to work independently and collaborate with cross-functional teams.

Additional Information:

• This is a full-time position based in Ladson, SC.