Administrative Analyst - Public Works

Looking for a role where no two days are exactly the same?
This is a great opportunity for someone who enjoys keeping things organized, solving problems, supporting a busy team, and seeing firsthand how their work helps keep a community running.

From budgets and service requests to resident questions and field observations, this role offers a mix of analytical, administrative, and hands‑on work — all within a collaborative Public Works team that values initiative, follow-through, and a strong sense of service.

The City of Lafayette is hiring an Administrative Analyst to provide professional-level administrative and technical support at the Public Works Department’s Corporation Yard. The ideal candidate will be self‑motivated, be able to exercise independent judgement to make decisions, have excellent organizational skills, be thorough and attentive to detail, and possess experience performing a wide variety of responsible and complex administrative and analytical duties.

This position is well‑suited to the person who is fulfilled by advanced office administration responsibilities and would also enjoy some time out‑of‑doors performing field inspections in a city with vibrant downtown and beautiful, tree‑studded hillsides.

The Public Works Department is responsible for maintaining public streets, streetlights, traffic signals and signage, storm drains, and landscaping in the public right‑of‑way. This is a challenging job in a great city! The new Administrative Analyst will join a team of dedicated, energetic and fun professionals.

Please note:

Cover Letter is preferred, but not required.

• Screens calls, visitors, incoming mail, and electronic work orders; listens to questions and interprets and applies regulations, policies, procedures, systems, rules, and precedents according to existing guidelines; responds to citizen and staff inquiries and complaints; refers citizens to the appropriate department source
• Coordinates or resolves problems of a moderate nature when appropriate.
• Monitors and orders office supplies and Public Works maintenance supplies and equipment; identifies vendors and competitive pricing.
• Provides field response to investigate calls for issues such as potholes, downed signs, traffic signal outages, illicit dumping, potential illicit discharge, etc.
• Tracks, monitors, and reports expenditures. Administers budget and assists with controlling budget activities.
• Receives invoices. Ensures invoices are accurate, prepares requests for payment for department head approval, and ensures timely payments.
• Develops, maintains, and manipulates complex databases, primarily using MSAccess and Excel.
• Collects and analyzes data, and reports on pollution prevention efforts, cleanups, and pesticide and herbicide use.
• Administers contracts.
• Uses English effectively to communicate in person, over the telephone, and in writing to the public, contractors, and vendors.
• Uses tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Provides field verification of completion of work assigned to various Public Works contractors.
• Knowledge of Public Works maintenance responsibilities helpful.

The ideal candidate is dependable, organized, responsive, and comfortable working in a fast‑paced public service environment. We’re looking for someone who can:

• Keep day‑to‑day operations moving by managing service requests, supporting department staff, tracking follow‑up items, and helping ensure work is completed accurately and on time.
• Provide strong financial and budget support
  , including monitoring expenditures, reviewing data, preparing reports, and assisting with financial, statistical, and budget analysis.
• Use…