Procurement & Studio Coordinator

The Procurement & Studio Coordinator owns the operational side of our projects from approved selections through installation and construction completion. You’ll manage purchase orders, vendors, workrooms, freight, receiving and delivery logistics, while also supporting construction-phase coordination, project documentation, billing and studio systems. You’ll be the person the design team relies on to know where orders, materials and project details stand and what needs attention next.

This is an operations-focused role, not a pathway into design, and is ideal for someone who is highly organized, detail-oriented and comfortable managing many moving pieces at once.

• Procurement & Project Coordination
  - Manage purchasing and procurement in Studio Designer from approved selection through delivery and installation
  - Obtain and verify vendor quotes, pricing, freight, lead times and specifications; maintain trade accounts
  - Prepare POs for Principal approval and place orders once client funds have cleared
  - Review acknowledgments and track production, shipping, COM, CFA and delivery status
  - Coordinate furnishings, construction materials, freight, receiving, storage, delivery and installation
  - Resolve damages, returns, discrepancies, backorders and warranty claims
  - Serve as the primary contact for vendors, workrooms, fabricators, warehouses and delivery partners
  - Maintain accurate project and order information in Studio Designer
  - Prepare the weekly procurement report and lead the weekly procurement meeting
• Billing & Finance Support
  - Collect weekly time entries and run time reports in Studio Designer
  - Prepare monthly client invoices for Principal approval and follow up on open balances
  - Track client deposits and reconcile vendor invoices against approved POs
  - Coordinate with the outside bookkeeper on payment records and monthly reconciliation