Event Manager

Location:

2410 S. 9th Street, Lafayette, IN 47909

Department:
Advancement Office

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The Events Manager is a pivotal role in the Lafayette Catholic School System, serving as the lead for event planning, revenue generation, management, production, and sponsorship. Our events are a vital tool for celebrating our faith, engaging our community, and giving voice to the passion we have for Catholic education, which aligns with our mission to educate the whole person: mind, body, and soul.

The Events Manager will serve as the lead to successfully plan, coordinate, and execute a diverse portfolio of LCSS fundraising and community events.

• Event Planning, Production & Management
• Lead Event Execution:
  Plan, coordinate, and implement events such as the Blue Knight Auction, Battle of the Saints, Catholic Schools Week, Father Daughter Dance, Mother Son Bowling, Knights to Remember, Golf Outing, Alumni Weekend, Central Catholic Grandparents Day, and more.
• Timeline and Task Management:
  Create and manage the timeline, program, and detailed task list for all hosted events.
• Logistics & Vendor Coordination:
  Negotiate costs and services with vendors; book event spaces; arrange food and beverage; and coordinate A/V equipment, supplies, and decorations.
• On-Site Execution:
  Manage on-site production, clean-up, and oversee logistics like event layouts and seating arrangements.
• Auction Management:
  Oversee and manage the procurement of all in-kind and purchased items for the Blue Knight Auction.
• Volunteer & Committee Management:
  Solicit, secure, organize, and manage volunteers and volunteer planning committees for various initiatives.
• Guest Management:
  Secure guest speakers and entertainment, review speeches, write scripts, and coordinate rehearsals as needed.
• Post-Event Follow-up:
  Manage the follow-up process with attendees, vendors, sponsors, and staff members.
• Financial Tracking:
  Track revenues and expenses to ensure events operate within prescribed budgetary parameters.
• Sponsorship Acquisition:
  Create event sponsorship packages and lead the solicitation and securing of corporate and individual sponsor ships.

• Collaboration:
  
  Lead all event planning meetings and discussions, collaborating with School Leaders on event concept, graphic design, and marketing.
• Communication:
  Coordinate the invitation, registration, and attendee check-in processes; communicate effectively with all event stakeholders, demonstrating superb oral and written communication skills.
• Data Archiving:
  Maintain an archive of planning materials from each event and leverage computer skills (Google Drive, MS Word, Excel, Canva) for event management. Willingness to gain proficiency in donor database software is required.

• Education:
  
  Bachelor’s Degree required.
• Skills:
  
  Strong organizational skills and attention to detail, demonstrated ability to take initiative, work independently, and manage projects effectively.
• Professionalism:
  Ability to maintain a high degree of confidentiality, make sound decisions in stressful situations, and communicate with discretion and diplomacy.
• Mission Alignment:
  Passion for Catholic education and a commitment to the mission of the school system is strongly desired.
• Logistics:
  Must have access to and willingness to use personal transportation for business purposes with compensation.

• Healthcare:
  Medical, dental, and vision plans are provided based on your status as a full-time employee.
• Insurance:
  Life/Accidental Death and Dismemberment insurance is offered.
• Retirement (403b):
  Automatic enrollment with a 6% payroll deduction for employees working over 1,000 hours, including an LCSS match of up to 6% of your gross salary (contributions can be manually adjusted to a lower percentage).
• Paid Time Off: 10 Vacation Days (accrual begins after 60 days of employment). 12 Sick Days. 2 Personal Days per school year.
• Parental Leave:
  Up to thirty (30) days of paid parental leave (if requested), running concurrently with any applicable FMLA leave.
• Bereavement:
  Up to five (5) days of absence with…