Assistant Registrar

Assistant Registrar – Ivy Tech Community College

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The Assistant Registrar supports the effective management, accuracy, and security of student academic records while providing essential services that help students navigate enrollment, academic progress, and degree completion. In this role, the Assistant Registrar works collaboratively with faculty, staff, administrators, and students to uphold institutional policies, ensure regulatory compliance, and deliver high-quality service across all record-related functions.

• Support the accuracy, integrity, and security of student academic records, contributing to a seamless student experience from admission through graduation.
• Assist with the evaluation and posting of transfer and advanced‑standing credit, maintain and archive academic records, and support key processes such as registration, degree audits, grade processing, and graduation certification.
• Help manage the technical and functional operations of the student information system, including enrollment controls, prerequisite screening, and system security.
• Provide technical assistance to students using online registration platforms and ensure accurate, up‑to‑date course and enrollment information is available to faculty and academic departments.
• Monitor student academic progress, prepare probation notifications, process transcript and enrollment verification requests, and generate reports that support institutional planning, student success, and retention efforts.
• Assist with planning commencement activities and support initiatives to identify and re‑engage former students who may still be eligible for degree completion.
• Interpret and apply FERPA regulations, assist in training faculty and staff on related policies and procedures, and support the development of internal forms, documentation, and process improvements.
• Other responsibilities consistent with the scope of the position may be assigned as needed.

• Associate’s Degree required;
  Bachelor’s Degree preferred.
• Three years of relevant experience, including at least two years of direct oversight experience in registration and/or records.
• Proven record of working successfully with a Sun Guard Banner system or another student information system;
  Community College knowledge and experience preferred.
• Strong technical and organizational skills, excellent attention to detail, and ability to collaborate effectively across departments in a fast‑paced, student‑focused environment.
• Not eligible for visa sponsorship; applicants must be currently authorized to work in the United States on a full‑time basis.

$45,000 annually with full benefits.

• Medical, dental, vision, retirement, life insurance, spouse/child life insurance, LTD, STD, Identity Guard, etc.
• Employer contribution annually to Health Savings Account.
• No waiting period to enroll in benefits; coverage starts on day 1.
• Employer contribution to retirement plan (10 % of annual salary, employee contribution not required).
• Paid time off: vacation and sick time accrued bi‑weekly.
• Paid holidays: 9 days plus winter break between December 25th and January 1st.
• Free tuition for employees and dependents.
• Professional development opportunities.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.

Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Mid‑Senior level.

Full‑time.

Administrative;
Industries:
Higher Education.