Administrative & Accounting Assistant

Company: Davis Ice Cream Georgia, LLC
Location: LaGrange, GA
Job type: Full-time, on-site
Hours: 35-40 hours per week
Pay: $17.50–$18.00 per hour, depending on experience

Davis Ice Cream Georgia, LLC is seeking a dependable and detail-oriented Administrative & Accounting Assistant professional to support the daily operations of our LaGrange location.

This position combines customer service, office administration, accounts receivable, cash handling, payment processing, driver settlement, and deposit reconciliation. You’ll work closely with drivers, warehouse employees, vendors, customers, management, and the accounting team to ensure transactions are accurately processed, documented, balanced, and reported.

The ideal candidate is organized, comfortable working with financial transactions, and able to manage changing priorities throughout the day.

• Receive and process driver bags and end-of-day settlement paperwork
• Review checks, money orders, invoices, voids, fees, NSF collections, and other adjustments
• Reconcile driver totals against daily route settlement reports
• Research and document discrepancies between driver paperwork and system totals
• Maintain spreadsheets and records for receipts, voids, deposits, and route settlements
• Prepare daily settlement and deposit information for management
• Process driver bags from Macon and South Georgia routes as needed
• Process customer credit card payments related to route deliveries when applicable

• Review checks and money orders for completeness and accuracy
• Prepare electronic check deposits through the company’s banking system
• Verify scanned check information and correct errors when necessary
• Reconcile deposit totals to system reports and supporting documentation
• Prepare cash deposits and deposit slips as required
• Record completed deposits and maintain organized deposit documentation
• Communicate deposit totals, adjustments, and discrepancies to management

• Process customer payments received by mail
• Create accounts receivable batches and apply payments to the correct customer accounts
• Separate and process payments for the appropriate company or location
• Scan and deposit accounts receivable checks through the correct bank account
• Verify check amounts and deposit totals
• Maintain remittance records and supporting documentation
• Assist with accounts receivable follow-up and collection calls as needed

• Assist wholesale walk-up customers and ice cream truck vendors during designated sales hours
• Provide order forms and assist with order processing
• Enter walk-up sales transactions
• Accept and accurately process cash, credit card, and check payments
• Explain and enforce ordering deadlines and applicable late fees
• Reconcile walk-up transactions at the end of each sales day
• Match credit card receipts to transactions
• Count and reconcile the cash drawer and maintain the required starting balance
• Complete the daily cash summary and prepare cash for deposit

• Monitor designated company email accounts
• Answer incoming calls and assist customers, vendors, drivers, and business partners
• Respond to routine customer and vendor emails
• Assist with orders, payment questions, and account inquiries
• Coordinate with warehouse personnel regarding walk-up and vendor orders
• Communicate issues and discrepancies to management or accounting personnel
• Maintain organized electronic and paper records
• Perform filing, scanning, printing, copying, and other administrative duties
• Assist management and other locations with administrative needs as assigned

This is an on-site, part-time position…