Office Administrator

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Direct message the job poster from Russell Tobin

Executive Assistant
- Office Manager

Hours: 8:30 am – 5:30 pm, Monday to Friday (Onsite at Lake Buena Vista, FL)

Pay Range: 30.00/hr.

- 35.00/hr.

Provide high-level administrative support to department executives, managing complex calendars, travel logistics, and confidential information with discretion. Collaborate closely with other administrative professionals in a team-oriented environment.

• Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and process expense reports, purchase orders, and vendor contracts.
• Draft and edit correspondence, presentations, and internal communications.
• Coordinate office and facilities management tasks, including equipment troubleshooting, inventory management, and ergonomic concerns.
• Support departmental operations such as invoice processing, mailroom services, Docu Sign, and notary support.
• Assist employees with benefits inquiries, payroll issues, , and other services.
• Provide logistical support for remote employees and manage internal shipping needs.

• 5+ years of administrative or office coordination experience.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office, SAP, Concur, SharePoint, and Docu Sign.
• Ability to multitask, prioritize, and maintain professionalism under pressure.
• High discretion and teamwork mindset.
• Bachelor’s degree or equivalent experience preferred.

• Familiarity with company policies and culture.
• Experience supporting senior leaders or cross-functional teams.

• Must be proactive, detail-oriented, and an effective team player.
• This is a collaborative role within an administrative team, not a standalone function.

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.