Accounting Specialist

Accounting Specialist

McNeese State University invites qualified applicants to apply for the position of Accounting Specialist in the McNeese Team Store. This is a full-time, 12-month, unclassified position. The appointment is available October 19, 2026.

Salary: $38,000-$44,000 p/year, commensurate with education and experience

Position Summary:

The Accounting Specialist is responsible for processing, reconciling, documenting, and reporting financial activity for the McNeese Team Store and supporting financial operations for the University Post Office. The position performs accounting support functions related to cash handling, sales reconciliation, purchasing, inventory reporting, departmental billing, and month-end financial activities. The incumbent maintains financial records, prepares reports, and assists management in ensuring the accuracy and completeness of financial transactions in accordance with university policies and procedures.

Deadline:
Review of applications will begin immediately and will continue until filled.

Application Process and Materials:
Applicants MUST complete an electronic application and upload the required documents listed below:

• Letter of Application
• Resume
• Three (3) References (Include: name and contact information)
• Unofficial Transcripts

Only completed application packets including all items listed above will be reviewed.

All job offers are contingent upon the successful result of a criminal background check and receipt of official transcript(s) if applicable.

To apply for this vacancy, click on the "APPLY" button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Required application materials WILL NOT be accepted after the deadline, if applicable. Applications may be rejected if incomplete.

Contact Information:

If you have questions regarding this position, please contact the chair:

Tracey Pearce at tpearce

Office of Human Resources:

Kim Dronett, HR Analyst / Recruitment Liaison at kdronett

Position Duties/Responsibilities:

The Accounting Specialist reports to the Team Store Director. Duties and responsibilities include:

• Prepare daily sales reconciliations and supporting documentation for Team Store operations, including retail locations, athletic venues, and online sales channels, for management review.
• Prepare daily cash deposits, cash bags, and related documentation in accordance with established cash handling procedures and internal controls.
• Process and reconcile payments received through cash, credit card, and electronic payment methods.
• Prepare purchase orders and maintain receiving documentation in accordance with university purchasing procedures.
• Maintain and reconcile mobile credit card processing equipment and related transaction reports.
• Prepare departmental invoices and maintain related billing records.
• Process and reconcile daily Point-of-Sale transactions and prepare athlete, departmental, and operational reports as required.
• Research and reconcile outstanding invoices, vendor credits, and customer account discrepancies, reporting issues to management as appropriate.
• Maintain financial records related to vending operations and prepare associated reports and documentation.
• Assist the University Post Office Supervisor with Pitney Bowes accounting activities, reconciliations, and reporting requirements.
• Process Team Store website sales transactions and maintain supporting payment, order, and shipping documentation.
• Maintain website product information and assist with the uploading and management of inventory images and related content.

Financial Reporting and Record Maintenance:

• Prepare and maintain spreadsheets, reports, and supporting documentation related to departmental expenditures, account balances, budget activity, and operational metrics.
• Generate recurring financial reports, including sales activity, average transaction data, purchasing activity, and other management reports as requested.
• Review financial transactions and supporting documentation for accuracy and completeness and report discrepancies to the Team Store Manager.
• Maintain financial records and supporting documentation in accordance with university policies and record retention requirements.
• Assist…