Academic and Operations Coordinator

Position Overview

MCNEESE STATE UNIVERSITY invites applicants to apply for the position of Academic and Operations Coordinator in the Department of Engineering and Computer Science. This is a full-time, 12-month, unclassified position. The appointment is available immediately.

Position Number: U99146

Reporting Authority:
Department Head

Salary Range: $38,000

Deadline:
Open until filled

Applicants MUST complete an electronic application and upload the required documents listed below to ensure full consideration:

• Letter of Application (Cover Letter)
• Resume
• Three (3) Professional References (include: name, phone number, and email address)
• Unofficial Transcripts

ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF TRANSCRIPT(S) IF APPLICABLE.

To apply for this vacancy, click on the "APPLY" button at the top of the advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Required application materials WILL NOT be accepted after the deadline, if applicable. Applications may be rejected if incomplete.

Chair: Dr. Srinivasan Ambatipati at sambatipati

HR Analyst: Kim Dronett, Office of Human Resources, McNeese State University (Email: kdronett, Voice: , TDD: )

• Prepare and process workload, overload, and visiting lecturer paperwork for faculty and staff.
• Facilitate the hiring process for student workers, graduate assistants, visiting lecturers, and new faculty; coordinate onboarding activities.
• Oversee timesheet submission, ensuring visiting lecturers, faculty and student sign timesheets.
• Maintain accurate and up-to-date faculty records, including syllabi, office hours, and personnel documentation.
• Assist with internal communications and maintain faculty-related documentation and ensure confidentiality.
• Manage the travel process for faculty and staff, including submitting travel requests and processing reimbursements. Ensure all travel arrangements comply with university policies and budget guidelines.
• Process purchase orders and reimbursement requests for both departmental and grant related expenses. Follow state and university guidelines specific to those functions including maintaining appropriate documentation.
• Assist Endowed Professorship holders with reimbursements and management of EP.
• Submit and track requisitions and various documents as required by university policy.
• Complete and submit Supplemental Pay Form A and B for ENCS Faculty.
• Prepare and process petty cash reimbursements. Submit appropriate documents to Accounting department.
• Ensure that equipment maintenance contracts are current.
  • Report equipment malfunction in a timely manner
• Serve as Building Coordinator for the Drew Hall and the Engineering/Technology Labs (ETL); act as the primary contact for facilities management, maintenance, and safety procedures.
• Address maintenance issues and coordinate facility-related projects.
• Manage room reservations for classes, meetings, and events in Drew Hall and Engineering/Technology Labs (ETL) spaces.
• Manage departmental office supplies, equipment, and assets; ensure proper documentation and coordinate surplus or replacement needs.
• Collaborate with vendors and external partners as needed to support departmental operations.
• Respond to student inquiries related to department administrative processes, such as questions about course offerings and course rotations.
• Provide administrative support for departmental program events, communications, and student engagement initiatives in coordination with the Department Head, Assistant Department Head, and Academic and Operations Specialist.
• Utilize Ellucian Banner to input data for requisitions, course-related processes, and other administrative tasks.
• Enter class schedule and make any changes needed.
• Enter…