Child Welfare and Attendance Secretary

Secretary

The job of Secretary is done for the purpose of providing administrative support and clerical assistance; serving as a liaison between the supervisor and the school community; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.

Essential Functions:

• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Maintains a variety of manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school operations.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Professional Attitude and Conduct Factors:

Quality of Work-attention to detail and accuracy of work produced:

• Completes tasks, reports, and documents accurately according to specified timelines and expectations
• Makes wise and appropriate decisions after identifying and analyzing relevant information

Availability-punctual, adheres to work schedule and has overall satisfactory attendance:

• Adheres to district guidelines relative to attendance. Regularly reports to work on time and works additional hours when deemed necessary

Communication Skills-both verbal and written work is of satisfactory caliber:

• Uses verbal and non-verbal communication in a manner respectful of others
• Writes and speaks clearly and concisely so that the message is understood
• Uses active listening skills
• Maintains communication with immediate supervisor, keeping him/her informed of problems, concerns, and significant developments
• Demonstrates skill in giving and receiving feedback

Interpersonal Skills-works cooperatively with colleagues, students, parents and vendors:

• Accepts and recognizes the value of the contribution of others
• Promotes and supports a culture of inclusion, diversity, dignity, and fairness for all stakeholders.
• Accepts and uses constructive feedback
• Attends and constructively participates in meetings and professional development activities
• Treats all stakeholders in a respectful and helpful manner
• Develops leadership and responsibility in colleagues and students if applicable

Personal Impact-presentable, appropriate appearance for position, represents district positively:

• Dresses for success according to job responsibilities
• Displays confident posture and maintains self-control
• Consistently demonstrates customer excellence standards
• Demonstrates positive support through actions and words as ambassadors of the schools and districts
• Develops and maintains a safe and caring environment for all of our customers

Productivity-performs work efficiently, on time, effectively uses available resources:

• Identifies problems and issues and works collaboratively to contribute ideas and find solutions
• Minimizes bias in self and others and accepts responsibility for his/her own actions

Teamwork-works with fellow employees in harmony without creating stress:

• Cooperates with building and district staff in planning and evaluation

Adaptability-accepts and adjusts to change, performs multiple tasks,…