Contracts Administrator

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This position is based in Lake Charles, LA.

Full-time

Mid-Senior level

The Contracts Administrator is committed to supporting Louisiana Bridge Builders by supporting contract preparation, review, and management to ensure compliance with company policies and contractual obligations.

• Assist in drafting, reviewing, and revising contracts, non-disclosure agreements (NDAs), purchase agreements, and service agreements.
• Track key contract milestones, deliverables, and renewal dates to ensure timely action.
• Support compliance audits by ensuring contracts align with company policies and regulations.
• Prepare, review, and coordinate progress payment certificates.
• Ensure alignment of payment certificates with project milestones and contract terms.
• Collaborate with finance and project teams to verify payment schedules, amounts, and approvals.
• Maintain accurate records of payments and ensure documentation is audit ready.
• Maintain organized records of contracts, amendments, and related correspondence in the contract management system.
• Prepare reports on contract status, upcoming renewals, and risks for management.
• Work closely with legal, procurement, finance, and project teams to address contract issues and discrepancies.
• Respond promptly to inquiries from internal and external parties regarding contract terms and obligations.
• Identify potential risks within contracts and recommend appropriate mitigation strategies.
• Ensure compliance with approval workflows throughout the contract lifecycle.
• Participate in initiatives to enhance contract management processes.
• Stay up to date with industry best practices, relevant laws, and regulations.
• Perform all other duties and responsibilities as assigned.

• Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, vendors, etc.
• Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite) with proficient computer skills and ability to adapt and learn as programs and processes change.
• Ability to work as a team member and exert initiative to work independently to reach a goal.
• Ability to embrace change in the workplace while encouraging others to seek innovative approaches.
• Ability to function effectively as a team player and collaborator.
• Ability to work a flexible work schedule, including overtime, as needed, to best serve the business operations.

At a minimum, the Contracts Administrator must have a bachelor’s degree in business administration, business management, construction management, or a related field of study, along with 3+ years of proven contract administration or relevant work experience. A high school diploma, or equivalent, along with 7+ years of proven contract administration or relevant work experience is also acceptable. Experience with Design Build Contracts is preferred.

• N - Activity is not applicable.
• O - Occasionally (up to 33% of the time).
• F - Frequently (33%–66% of the time).
• C - Constantly (more than 66% of the time).

Louisiana Bridge Builders is an equal opportunity employer.