Contract Administrator

Job Title: Contract Administrator - A
Location: Lake Forest – 100% Onsite – Local candidates only
Period: 11/04/2024 to 03/07/2025 – Possibility of extension
Hours/Week: 40 hours – Hours over 40 will be paid at time and a half
Rate: $25/hour
Contract Type: W-2 only

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* Scope of Services:**

The Contract Administrator Responsible for contract implementation (including custom contracts for Enterprise Accounts including automation placements). Must ensure proper understanding of the contracts by C&P Implementation team, Instrument Shipment team and Field Service organization. Translate terms and conditions into actionable items for contract implementation across Field Sales and Service. Coordinate shipping and billing of all Abbott and third-party products including ancillary items (like water systems) necessary to support the contract award.

Execute contract lifecycle management activities:
Client and customer-initiated amendments to adjust products and prices, contracted price actions, customer’s compliance to commitment, tracking and reconciliation, shipping discount programs, end of term contract activities, contract related value adds, rebate processing, etc.

Role, Responsibilities, and Deliverables:

Once C&P Business Manager delivers an executed contract, manage Contract Implementation Process to include:

• Coordinate Contracting and Pricing (C&P) Post-Contact Signature Implementation cross-functional meetings.
• Ensure proper shipping of Equipment with Order Support including temporarily placed instruments used while automation track is installed, UPS and 3rd party water and filtration systems.
• Translate contracted pricing & terms to C&P Reagent Contract Administration Specialist (RCAS) and Service Contract Administration Specialist (SCAS) to ensure accurate understanding of contract intent for the loading of each into contracting system over the contracted term.
• Coordinate compilation and distribution of new contract start up ‘Welcome Package’ to each customer; and oversee equipment service contract implementation by SCAS & coordination with Field Service organization.
• Execute contract management activities to include but are not limited to:
• Value Add(s) related to Agreement:
  Track total value / amount remaining of value adds, Process ACR and Symphony/ SAP based payments.
• Rebate Process:
  Load, track and coordinate rebate process with Customer/USO Finance.
• Contract Life Cycle Management Activities (on all contracts including Blood Bank, GPO and Enterprise Account);
  Price Increases (coordinate with customer, Field Sales, Strategic Pricing);
  Contract Amendments to adjust products, prices or other contract terms and conditions;
  Consult with C&P Business Managers as needed on pricing questions; develop pricing tools; and create amendment documents for signature.
• Manage End-of-Term contract activities: evergreen, expiration, and/or termination fees and wind-down activities; and Contract Compliance Contact Point:
  Manage notifications; coordinate with Business Mgr. and Field Sales related to outcomes
• Subject Matter Expert and Related Training Responsibilities for:
  • Key operating systems (Model N, CMS Next, Symphony and other Global IT Systems; and Finance Service reconciliations.
  • Pre-Signature Contract
    
    Activities:
  • Create customized contract exhibits from Proposal:
    Price Exhibits;
    Contract Membership;
    Disclosure;
    Insurance Certificates; and other requirements of the contract; and
  • Consult with Business Managers to gain clarity and determine feasibility of customized terms (i.e.ability to implement). Other temporary or permanent duties may be assigned to the role as deemed necessary to meet current business needs.

Accountability/Scope:

• Works with C&P Enterprise Account and Business Managers to execute on primary business goals.
• Routinely interacts with customers and Abbott sales team to clearly represent contract and associated operation parameters.
• This role is relied upon heavily to provide expertise on contract related topics.
• Responsible to provide guidance to C&P implementation team to ensure proper contract set-up.
• Responsible for timely and accurate load on contracted items that have financial impact: rebates, government…