Payroll Specialist

Base Pay Range

$60,000.00/yr - $70,000.00/yr

The Payroll Specialist oversees the administration of the company’s bi-weekly payroll for both non-exempt and exempt employees. This will typically include collecting and auditing payroll data using an eye for detail to maintain data integrity and accuracy. Additionally, the Payroll Specialist will be responsible for processing change forms and assisting with union dues deductions. The Payroll Specialist will also partner with other key members of the HR department to ensure compliance with union CBAs, minimum wage, I-9 requirements, etc.

and leadership to resolve any payroll‑related inquiries.

• Oversee and administer processing of company’s payroll and collect payroll data to maintain accurate payroll records.
• Assist with various reporting requests including those for union contacts.
• Oversee the union dues deductions process.
• Oversee the setup of union dues for newly acquired accounts.
• Assist with annual and intermittent union increase process in partnership with leadership team.
• Process various union contributions such as HWP.
• Process employee reimbursements and bonuses.
• Oversee the minimum wage process by reviewing employee data and presenting recommendations and back‑bill information to leadership; also process increases.
• Own communication of payroll information, deadlines, etc. to leadership team members.
• Process all employee change forms.
• Screen time‑worked inputs for calculating, coding, or other error types to ensure employees are paid timely and accurately.
• Maintain data integrity by completing regular audits within the HRIS platform and making necessary corrections.
• Lead I‑9 compliance in partnership with leadership to ensure system integrity for all onboarding records.
• Field and respond to payroll inquiries and quickly resolve discrepancies in partnership with leadership.
• Lead the team in driving new payroll initiatives to reduce company expenditures.
• Identify common errors and trends and communicate to leadership to ensure training and loop‑back is given to appropriate individuals.
• Bring new ideas to ensure continuous improvement of payroll processes.
• Participate in problem solving and special projects.
• Maintain knowledge of rules and laws which govern the payroll administration process.
• Communicate between various departments to ensure completion of tasks.
• Interact appropriately with all personnel, guests, and vendors.
• Comply with all industry, federal, and state guidelines pertaining to human resource practices.
• Represent Yona Solutions in a positive manner; can follow oral instructions, is pleasant, tactful, courteous, and cooperative with supervisor, co‑workers, residents, and client staff.
• Comply with all policies and procedures.
• Perform other duties as directed.

• Bachelor’s degree in human resources or related field and/or equivalent experience required.
• At least two years of related experience required.
• Strong computer skills required.
• MS Excel, Word, and PowerPoint experience required.
• SHRM-CP credential preferred.