Lifecycle Management; CLM) Systems Administrator

Novolex is a leading manufacturer of food, beverage, and specialty packaging that supports multiple industries including food service, restaurant delivery and carryout, food processing, grocery and retail, and industrial sectors. Novolex manufacturing and sourcing expertise spans a diverse range of substrates including resin, paper, molded fiber, aluminum and more. We provide customers a broad array of stock and customized solutions with 120 product categories, 250 brands and over 39,000 SKUs.

The Novolex sustainability vision is built upon three pillars: our products, our operations and our people. Each is critically important to our growth and future as a business. These pillars form the foundation of our company-wide commitment to sustainability, helping us achieve our ambitious goals through our wide-ranging initiatives.

Position Summary

We are seeking an experienced Contract Lifecycle Management Systems Administrator to own the day-to-day administration, optimization, and continuous improvement of our CLM environment and support our contracts team in Lake Forest. The ideal candidate will have significant hands-on experience administering enterprise CLM platforms, including workflow configuration, templates, clause libraries, permissions, integrations, reporting, data governance, and user support.

This role will partner with Legal, IT, Procurement, Sales, Finance, Operations, and other stakeholders to translate contracting requirements into scalable system solutions. Experience with Agiloft is strongly preferred, and paralegal experience is beneficial.

Key Responsibilities

• Administer and support the company’s contract lifecycle management platform, including user access, workflow configuration support, templates, clause libraries, metadata fields, approvals, reminders, and reporting.
• Serve as a day-to-day point of contact for CLM system questions, troubleshooting, user support, and process guidance for the contracts team and internal business stakeholders.
• Support contract intake, assignment, workflow routing, status tracking, and contract repository management to promote visibility, accountability, and timely execution.
• Maintain accurate contract data, records, templates, playbooks, and related documentation within the CLM system and other contract management tools.
• Partner with legal, IT, procurement, sales, finance, operations, and other stakeholders to identify process improvements, system enhancements, reporting needs, and training opportunities.
• Assist with CLM testing, implementation support, data cleanup, system upgrades, new feature rollouts, and enhancement projects.
• Develop and maintain user guides, job aids, training materials, and process documentation to support consistent use of contract management tools and processes.
• Generate reports, dashboards, and contract metrics to support workload management, compliance, cycle-time visibility, and leadership review.
• Provide contract administration and paralegal support as needed, including document preparation, basic contract review support, signature routing, filing, and special projects for the contracts team.
• Perform or assist in special projects as directed by the Deputy General Counsel, Commercial and Procurement, or other legal department leaders.

Requirements and Qualifications

We are seeking a confident, collaborative, and systems-minded professional who has at least five years of hands-on experience administering, configuring, implementing, or optimizing an enterprise contract lifecycle management platform, including workflows, templates, clause libraries, permissions, reporting, integrations, and repository management and brings strong attention to detail, excellent communication skills, and the ability to manage competing priorities with professionalism, accuracy, and discretion.

Required Qualifications

• Experience administering or supporting a contract lifecycle management platform
  , including workflows, templates, user support, reporting, or repository management.
• Strong organizational skills, attention to detail, and ability to maintain accurate contract data and records.
• Ability to manage multiple requests, deadlines, system issues, and stakeholder needs in a fast-paced environment.
• Excellent written and oral communication skills, with the ability to explain system processes and contract workflows clearly to legal and business users.
• Comfort working cross-functionally with legal, IT,…