Executive Assistant

Join to apply for the Executive Assistant role at Alcanza Clinical Research.

Alcanza is a growing multi-site, multi-phase clinical research company with locations across MA, NH, MI, VA, SC, FL, GA, AL, MO, TX, and Puerto Rico. We specialize in Phase I-IV studies in various therapeutic areas including vaccine, neurology, dermatology, psychiatry, and general medicine. Join us as we continue to expand.

Operations

Alcanza Corporate

The Executive Assistant provides high-level support and project management for Alcanza’s senior executives (Leadership Team) to ensure key tasks and company initiatives are accomplished.

• Assist in planning and coordinating executive meetings, sessions, and events, supporting the execution of action items and priorities.
• Act as a liaison between the CEO and external parties, including board members and partners.
• Gather and package deliverables from cross-functional teams clearly and concisely.
• Research and complete requests, projects, and presentations as needed.
• Support travel arrangements and correspondence.
• Assist with vendor and partner outreach.
• Maintain strict confidentiality of all sensitive information.
• Perform other duties as assigned.

Minimum Qualifications: An Associate’s degree and at least 5 years of administrative or executive support experience, or equivalent education and experience. Experience supporting multiple executives is required. Bilingual in English/Spanish is a plus.

Required Skills:

• Proficiency in Microsoft Office Suite, email, and web applications.
• Typing speed of 45+ WPM.
• Strong organizational and communication skills.
• Ability to multitask and adapt to changing priorities.
• Excellent interpersonal skills and ability to work independently and with others.
• Professionalism, respectfulness, self-motivation, and integrity.
• Ability to handle sensitive information confidentially and in accordance with HIPAA guidelines.

• Full-time employees working at least 30 hours/week are eligible for benefits starting the first day of the month following hire.
• Medical, dental, vision, life insurance, disability, HSA, supplemental insurances, and 401(k) with match.

Position is classified as Mid-Senior level, full-time, in the Administrative field within Research Services industry.

Referrals can double your chances of interview success. Get notified about similar jobs in Lake Mary, FL.