Executive Assistant​/Senior Executive Assistant

Executive Assistant / Senior Executive Assistant

At Aldrich, we exist to improve the lives of our people, clients, and communities. We are seeking a highly organized, proactive, and adaptable executive assistant—either in a senior or standard capacity—to provide comprehensive support to multiple senior executives. This role is ideal for a professional who thrives in a dynamic environment, anticipates needs before they arise, and can seamlessly balance a variety of priorities with discretion and professionalism.

• Maintain, plan, and coordinate calendars for key C‑Suite executives, scheduling external and internal meetings and details.
• Proactively anticipate executive needs, planning ahead for meetings, travel, and daily schedules—including arranging meals, preparing debrief time, and ensuring regular breaks.
• Lead or support planning, coordination, and execution of firm events, client gatherings, and educational webinars.
• Coordinate travel arrangements.
• Draft, review, and send communications on behalf of company executives.
• Answer and respond to phone calls and communicate messages and information to the executive.
• Prioritize emails and respond when necessary.
• Determine priority of matters, redirecting or handling them appropriately.
• Keep executives advised of time‑sensitive issues, ensuring appropriate follow‑up.
• Prepare, reconcile, and submit expense reports.
• Manage multiple projects across disciplines, both strategic long‑term and urgent matters.
• Provide administrative support to top‑tier family office clients.

• Proven experience supporting multiple senior executives in a fast‑paced, dynamic environment.
• Flexible and adaptable to executive preferences, willing to adjust organizational methods and communication style as needed.
• Comfortable with ambiguity and able to learn independently and build relationships across the organization.
• Confident communicator, comfortable speaking and acting on behalf of the executive in meetings and written communications.
• A proactive mindset with the ability to anticipate needs, solve problems, and improve processes.
• Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet tight deadlines.
• Strong written and verbal communication skills, including editing and proofreading with precision.
• High emotional intelligence and professionalism when handling sensitive information and confidential matters.
• Tech‑savvy and proficient in Microsoft Office Suite, with a willingness to learn new tools and systems.
• A curious and resourceful approach to work, always looking for ways to improve efficiency and support executive success.

• Health, dental, vision, life, and disability insurance, plus health savings, flexible spending, and dependent care plans.
• 401(k) plan with 1.5% match and 5% discretionary profit‑sharing.
• Paid time off: 4 weeks of vacation, sick leave, 10 paid holidays (including two floating holidays), 16 hours of volunteer time, paid sabbaticals, and paid parental leave.
• Eligibility for a discretionary incentive compensation program, subject to program rules and performance metrics.
• Estimated salary range: $70,000–$110,000 annual.

This is a full‑time position located at our Lake Oswego office, requiring onsite presence five days per week (Monday–Friday, 8 AM–5 PM). Candidates must be legally authorized to work in the United States without the need for employer sponsorship.

To Apply
:
Please submit your resume. We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes.

All qualified applicants will receive consideration for employment in compliance with applicable laws, including state equal pay and pay equity legislation.