Marketing & Communications Coordinator

Join to apply for the Marketing & Communications Coordinator role at Mary’s Woods

Join to apply for the Marketing & Communications Coordinator role at Mary’s Woods

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Mary's Woods is looking for a Marketing & Communications Coordinator with professional experience, passion and creativity to join our collaborative team. The coordinator plays a key role in fostering meaningful engagement among future residents, current residents, families, and team members. This position supports both internal and external initiatives through dynamic communications, event coordination, visual storytelling, and brand-aligned content creation. A hands-on and relationship-driven role, the coordinator helps shape how the Mary’s Woods community receives information, whether through compelling photography, organized and welcoming events, or clear and timely internal communications.

This role collaborates closely with Marketing, Communications, and Sales teams to support community-wide engagement objectives. To strengthen collaboration and communication across teams, this role will spend roughly half of its time working in the Sales Offices and half in the Communications Offices to support visibility, relationship building, and shared priorities.

Mary's Woods is a non-profit senior living community founded in 2001. We offer independent living, assisted living, memory care and residential care in a park-like setting on 40 acres in Lake Oswego. We pride ourselves on our rich heritage, spirit of caring and welcoming culture. We are seeking passionate team members to join us in fulfilling our mission and values.

Below are some of the core responsibilities, experience and skills needed to be successful:

Future Resident and Prospective Audience Engagement

• Organize, plan, and produce events, including occasional weekends, that support future resident engagement.
• Maintain and stage sales centers and model apartments daily to ensure they reflect the Mary’s Woods standard and create a warm, inviting first impression.
• Coordinate distribution and collation of marketing materials and community publications used in sales and outreach efforts.

• Capture high-quality event photography and short-form video using department's iPhone or DSLR to highlight community life and apartment/ home availability.
• Ensure a steady stream of authentic and visually engaging content for social media and buyer journey marketing channels.
• Collaborate with the Mar Com team to develop visual content strategies that highlight resident stories, amenities, community life, and future resident experiences.
• Ability to take high-quality photos and short-form videos using an iPhone or department camera.

• Distribute timely electronic reminders to residents that support awareness of weekly communications and community updates.
• Contribute articles and features to resident newsletters, internal publications, and employee communications as needed.
• Support resident-facing communications by ensuring information is distributed clearly, consistently, and in alignment with community priorities.
• Maintain, update, and archive content on the resident Portal in partnership with residents and departments to keep information accurate, timely, and accessible.
• Cross-train as backup for producing the digital monthly employee newsletter and assist with internal communication tasks that support the Communications Manager.
• Lead and organize the digital opt-in initiative designed to reduce paper usage for resident and Priority Waitlist communications.
• Strong written and verbal communication skills with the ability to tailor messages for different audiences.
• Exceptional interpersonal skills to enhance communications with residents, prospective residents, families, and team members in a professional and welcoming manner.

• Support messaging consistency across internal and external audiences and ensure alignment with organizational priorities and brand standards.
• Assist with digital and print mailings, inventory…