AC Office Staff Ordering Scheduling Invoicing

Benefits

• Bonus based on performance
• Competitive salary
• Employee discounts
• Opportunity for advancement

We are seeking a detail-oriented and organized AC Office Staff member to support our HVAC operations. This role is essential in keeping daily office functions running smoothly, including ordering materials, coordinating schedules, and managing invoicing. The ideal candidate is reliable, proactive, and comfortable handling multiple tasks in a fast-paced environment.

• Process and track orders for HVAC parts, materials, and supplies
• Schedule service calls, installations, and maintenance appointments
• Coordinate schedules with technicians and customers
• Prepare, review, and send invoices accurately and on time
• Maintain organized records of orders, schedules, and billing
• Communicate professionally with customers, vendors, and team members
• Assist with general office administrative duties as needed

• Previous office or administrative experience (HVAC or construction industry a plus)
• Strong organizational and time-management skills
• Excellent communication and customer service skills
• Proficiency in basic computer programs (email, spreadsheets, invoicing software)
• Ability to multitask and work independently
• Attention to detail and accuracy in data entry and billing

• Competitive pay based on experience
• Supportive team environment
• Opportunities for growth and training
• Stable, year-round work

Please submit your resume and a brief cover letter

We look forward to welcoming a dependable and motivated addition to our team!