Middle School Secretary

• Location:
  
  Lake Ridge New Tech Middle School
• Date Available:
  
  immediately
• Closing Date:
  10/31/2026

JOB DESCRIPTION: Middle School Secretary

JOB REQUIREMENTS: High school diploma or equivalent; proficiency in technology, student information systems (SIS), office software (e.g., Microsoft Office, Google Workspace), basic bookkeeping methods, and general office equipment.

REPORTS TO
:
Principal / Assistant Principal / Dean of Students

DUTIES AND RESPONSIBILITIES:

• Serve as receptionist and office manager in the general office, greeting and accommodating parents, students, staff, and visitors.
• Answer multi-line telephones and manage general office inquiries and correspondence.
• Make Principal, Assistant Principal, and Dean of Students appointments.
• Prepare, edit, and distribute communications and messaging to school stakeholders using various platforms, including School Messenger, the school website, social media, and newsletters.
• Process, prepare, edit, and distribute all paperwork and correspondence (including office to teacher, office to home, suspension letters, expulsion forms, and recommendations).
• Perform minor bookkeeping tasks, including processing purchase orders, tracking supply requisitions, collecting, recording, and depositing payments, and assisting with basic account tracking.
• Prepare requests for office supplies and purchase orders, and distribute materials as required.
• Prepare and maintain time sheets for all non-licensed personnel.
• Maintain and report records of teacher absences and substitute personnel.
• Be responsible for all mail and mail distribution to teachers.
• Be responsible for maintenance and service of all office machines and equipment.
• Type, prepare, and file various reports and administrative documents as needed.
• Type all information, assemble folders, and organize materials for the opening and closing of the school year, as well as registration (including summer school).
• Maintain bulletin boards in the office area.
• Keep files up to date in the main office, including building personnel files and facility/building-use forms, maintaining strict confidentiality.
• Supervise students sent to the office until disciplinary action can be taken.
• Maintain accident reports for employees and students.
• Provide basic first aid to ill and/or injured students, notifying parents if necessary.
• Help guide students to the appropriate counselor, social worker, nurse, or administrator when in need.
• Serve as liaison between offices, promoting cooperation and coordination of services.
• Exhibit initiative, creativity, and good judgment in making decisions, reflecting a positive attitude and work ethic representing Lake Ridge Schools.
• In the absence of other office personnel, fill in as needed.
• Perform such reasonable duties as assigned by the Principal or leadership team.

DISCLAIMER:

The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position.

TERMS OF EMPLOYMENT:

Ten months. Salary to be determined by the Board of School Trustees as per contract and shall be effective January 1 of each calendar year. This position is a non-exempt secretarial position.

EVALUATION:

Performance on job requirements will be evaluated annually by the Principal in accordance with Board Policy.