Corporate Administrative Assistant

SAILS Washington is an innovative leader delivering person‑centered home and community‑based services to individuals with intellectual and developmental disabilities. Our mission is to provide world‑class services, support, and advocacy in positive, life‑enriching environments. All employees are committed to our ZERO tolerance stance on abuse and neglect and the health and safety of those we support.

Job Title:

Corporate Administrative Assistant

Location:

Everett, WA (Office only; no remote or hybrid options)
Hourly Rate: $25.00 – $29.00
Job Status:
Full Time
Work Base:
Washington Area

• Medical, Vision and Dental Insurance
• Voluntary Short‑term and Long‑term Disability
• Employee Assistance Program (EAP)
• Company Paid Basic Life Insurance & ADD plus Voluntary Life Insurance
• Accrued Paid Time Off
• Unlimited Peer Referral Program
• On‑Demand Pay!!
• Working Advantage employee discount program
• Health Savings Account (HSA)
• Flexible Savings Account (FSA)
• 401(k)
• Capella University Discount

• Provides administrative support to ensure efficient operation of the office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Reports, compliance, track data and maintain documents.
• Self‑starter and task‑oriented with attention to detail.
• Exhibits polite and professional communication via phone, e‑mail, text and in person.
• Supports the team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Contributes to team effort by accomplishing related results as needed.
• Supports Director with scheduling, birthdays, and anniversaries.
• Helps create monthly SAILS WA newsletter.
• Supports with follow‑up to team on compliance tasks and responses.
• Plans meetings and takes minutes.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports for Executive Director and follow up with Washington team for expense reports.
• Provide general support to visitors.
• Act as the point of contact for the office.
• Perform other related duties and assignments as needed.

• High school diploma or equivalent education required.
• 3 years of administrative assistant experience.
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.

• Washington State driver’s license and insurable driving record required.
• Must pass a criminal background check.

All applicants are subject to a background check. Once a conditional offer is made and a background check has been completed, if SAILS Washington is concerned about a conviction that is directly related to the job, we reserve the right to withdraw the offer of employment.