Payroll Technician

POSITION:
Payroll Data Technician

REPORTS TO:

Fiscal/Payroll Supervisor

DIRECTS:

SUMMARY:

Under the direction of the Fiscal/Payroll Supervisor the employee works independently and in conjunction with the Human Resource, Payroll and Benefit Specialists, to create an efficient and organized department. The employee is responsible for providing technical assistance using highly developed computer and public relation skills. This position requires the ability to work a flexible schedule, if necessary, in order to meet deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist Payroll & Benefit Specialists with related data analysis and calculations.
• Keep Supervisor informed of significant items requiring review or action, and assist as requested.
• Build and utilize advanced EXCEL spreadsheets with complex formula functionality.
• Observe current procedures and identify/implement innovative solutions to create efficiencies while maintaining audit compliance. Maintain strict confidentiality with payroll and personnel information.
• Assist in maintaining payroll files ensuring compliance, accuracy, and legal procedures.
• Develop efficient methods of calculating timesheet entries that are accurate and timely.
• Assist with open and ongoing employee enrollment in district health and welfare programs.
• Create, maintain, and share Google Documents.
• Assist with all filing, records retention, and archival processes.

• Effectively utilize Red Rover software to run system reports, write custom reports, enter information, access daily absentee data, and other requested information.
• Utilize system functionalities to improve the efficiency of timekeeping and leave processes.
• Enter and export substitute data, account codes and other information to payroll as needed.

• Communicate with staff and other clientele in a professional, friendly manner
• Participate in WASBO and WSIPC/NWRDC training sessions
• Maintain flexible, team-oriented attitude, and assume other duties as assigned
• Promote and practice professional growth and development

QUALIFICATION REQUIREMENTS:
The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma or equivalent
• Formal education in current business office operations
• Two years of human resource, payroll, information systems, or data analytics experience, preferably in an educational setting. Additional related experience may substitute for formal education as deemed appropriate.
• Training and verifiable proficiency using WESPaC/Qmlativ/SKYWARD or other ERP systems.
• Training and verifiable proficiency using Microsoft Office Suite applications; specifically, Excel.

• Valid Washington State driver’s license

Ability to read, comprehend, and interpret English effectively as determined by an assessment. Ability to follow instructions in English in written and oral form. Ability to write effectively in English.

Ability to apply concepts of business accounting.

Ability to solve practical problems and deal with a variety of concrete and abstract variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or list form.

• Verifiable effective oral, written and interpersonal communication skills.
• Extensive computer skills; ability to create and use advanced EXCEL spreadsheets. Proficient in the use of Microsoft programs Word, PowerPoint, Google Documents, and the Internet.
• Proficient in the use of WESPaC/Qmlativ software programs as it applies to payroll and accounting
• Ability to perform tasks with minimal direction and a high degree of accuracy and attention to detail.
• Ability to work under pressure with constant interruptions, and meet deadlines.
• Ability to handle confidential…