Administrative Assistant II

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Administrative Assistant IIApply locations Lake Worth Campus time type Full time posted on Posted 2 Days Ago time left to apply End Date:
May 30, 2025 (4 days left to apply) job requisition  R0012377
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What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees.

We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role
Responsible for providing administrative support to the department. Maintains departmental files and processes purchase requests. Prepares payroll, processes electronic purchase orders, and assists with budget activities. Loads information, generates reports, and prepares correspondence. Provides accurate information to students, faculty, staff, and the public.

What a day of an Administrative Assistant II looks like :

• Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization’s policies and operations. Schedules appointments and meetings.

• Prepares requisitions and electronic purchase orders; submits to manager for processing.

• Assists in the preparation of and may transfer budget items, as needed.

• Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping.

• Sets up and organizes files and manuals and distributes as needed.

• Types and edits forms, reports, memos, and correspondences. Includes word processing.

• Designs spreadsheets, with multiple function formulas and links. Enters or edits data to existing database files.

• Responsible for loading courses into the system.

• Inputs and edits standard text for routine correspondence and reports.

• Responds to inquiries from all levels of employees or external sources regarding a variety of questions.

• Assists with the production of presentations with unique and customized formatting patterns.

• Determines need of office supplies, equipment, and materials. Orders new office supplies and equipment as needed.

• Performs other job-related duties as assigned.

We’d love to hear from you if you have the following:

Education and Experience:

• High school diploma or GED

• One year of related experience

Knowledge of:

• Microsoft Office Suite or similar applications

Skilled in:

• Attention to detail while maintaining effective time and task management

Ability to:

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service

• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public

Licenses, Registration, Certifications, or Special Requirements:

• Regular physical attendance required

Work Environment and Physical Demand:

• Reach and grasp objects

• Stoop, bend, kneel, crouch, or crawl

• Use of video display terminal

• Use of manual dexterity and fine motor skills

• Communicate information orally and in writing

• Receive and understand information through oral and written communication

• Proofread and check documents for accuracy

• Work a fluctuating work schedule

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political…