Executive Assistant

We are seeking an organized, proactive, and detail-oriented

Executive Assistant to work directly with and support the Chief Sales Officer(CSO). This position provides hands‑on administrative support to the CSO while helping coordinate the meetings, communications, and materials that support thesales organization.

The role includes complex calendar management, domestic and international travel coordination, inbox management, expense reporting, anddaily administrative support. It also includes preparing client presentations,supporting virtual meetings, and tracking follow-up items.

The ideal candidate is an experienced administrative professional who can manage changing priorities, communicate professionally with clients and colleagues, and work independently within the CSO’sestablished preferences and direction.

Buyers Edge Platform is a leading digital procurement network and solutions provider for the food service industry, delivering savings, insights, and technology that help operators, distributors, and manufacturers succeed. Through its portfolio of solutions—including Digital Procurement Network, Fresh Services, Software Solutions, and Supply Chain Management
- Buyers Edge is reshaping how the food service industry connects and thrives. At the heart of our work is a culture built on a passion for collaboration, technology, and helping food service business succeed.

We are unable to offer work sponsorship for this role.

• Manage the CSO’s calendar, scheduling client meetings,internal sales meetings, leadership discussions, and other commitments.
• Coordinate availability with internal and external executives, clients, direct reports, and executive assistants.
• Prepare accurate calendar invitations across domestic and international time zones, including meeting links, locations, and relevant materials.
• Monitor the calendar throughout the day, resolve scheduling conflicts, and promptly notify the CSO of changes or shifting priorities.
• Print and provide the following day’s calendar the evening before when working in the office.
• Review the calendar early each morning to identify overnight changes, additional meeting needs, and preparation requirements.
• Follow through on meeting arrangements and confirm attendance and logistics.

• Research flight and hotel options and review recommendations with the CSO before booking.
• Use the CSO’s designated frequent flyer and hotel loyalty accounts when making reservations.
• Arrange car services and other ground transportation for business travel.
• Add flight, hotel, and transportation details to the calendar using the correct dates and time zones, with confirmations attached.
• Prepare complete travel itineraries and provide printed confirmations well in advance of departure.
• Assist with travel changes and communicate updated arrangements promptly.

• Review and organize the CSO’s inbox, flagging urgent messages and identifying items requiring a response.
• Draft and send emails on behalf of the CSO, as authorized,to clients, prospects, internal executives, and direct reports.
• Communicate through the CSO’s inbox or the assistant’s own account, depending on the situation and established preferences.
• Track outstanding communications and follow-up requests.
• Handle confidential client, business, and employee information with discretion.

• Prepare and submit the CSO’s expenses in Ramp accurately andon time, including receipts and descriptive memos.
• Follow up on missing documentation and resolve routine expense questions.
• Review and approve expenses submitted by the CSO’s direct reports within delegated authority and company policy.
• Keep…