Senior Tradeshow Coordinator

Senior Tradeshow Coordinator – Buyers Edge Platform

We’re looking for an energetic, creative, and highly organized individual to independently manage the full execution of assigned trade shows and conferences. This role serves as the primary point of contact for sales teams and ensures all deadlines, processes, and communications are met.

Buyers Edge Platform is a leading digital procurement network and solutions provider for the food service industry, delivering savings, insights, and technology that help operators, distributors, and manufacturers succeed. Through its portfolio of solutions—including Digital Procurement Network, Fresh Services, Software Solutions, and Supply Chain Management—Buyers Edge is reshaping how the industry connects and thrives.

• Event Planning & Execution
  • Independently handle all registration, communication, logistics, housing, and shipping requirements for assigned trade shows and conferences.
  • Ensure all onsite materials—booth assets, signage, collateral, technology, and demos—are updated, well‑maintained, and consistently aligned with brand standards.
  • Participate in shipping logistics, asset tracking, and inventory management for tradeshow materials.
  • Track, reconcile, and report all budget and spend for assigned shows.
  • Serve as the primary point of contact for assigned sales teams; ensure they meet all required plans, timelines, deliverables, and communication expectations.
  • Hold sales team members accountable for completing pre‑show forms, staffing confirmations, product details, and other required inputs.
  • Ensure proper use of company lead retrieval systems, Salesforce campaigns, data hygiene practices, and post‑show follow‑up protocols.
  • Proactively communicate deadlines, updates, and risks, escalating as necessary to maintain program quality.
• Association & Vendor Collaboration
  • Partner with industry associations and memberships to understand benefits, fulfill commitments, and communicate sponsorship or event opportunities to internal stakeholders.
  • Work closely with vendors, show services, and production partners to ensure high‑quality, on‑time deliverables.
• Marketing Alignment
  • Ensure all required marketing campaigns and communications tied to trade shows are effectively coordinated, created, and executed.
  • Proactively generate creative ideas to increase booth visibility, engagement, and foot traffic.
• Departmental & Onsite Support
  • Provide live event support as needed, including onsite staffing and additional assistance during peak event periods.
  • Support team culture through a positive, solutions‑oriented, and “roll‑up‑your‑sleeves” approach.

• Bachelor’s degree in Business, Hospitality, Tourism, Communication, or related field
• 3 years experience in an office setting
• 4+ years of event industry related experience
• Extreme attention to detail and follow‑through is required
• Problem‑solving and great phone skills needed
• Packing, organizing, inventory of marketing materials for trade shows & events
• Possible errands to local print shop or shipping provider for last‑minute show/event needs
• Paying close attention to show deadlines and whether shipments arrived/returned
• Ability to work quickly, yet thoroughly, to meet immediate event and show needs
• Requires lifting, carrying, pushing or pulling heavy boxes of 50 to 80 pounds
• Live events can require standing on feet for 8+ hours a day
• Proficient in Microsoft Office/Teams, Excel, Adobe

• Great benefits from day one: medical, dental, vision, FSA, company‑paid life insurance, and more—plus a 401(k) with company match.
• Grow with us: strong training, development, and competitive pay.
• Work‑life balance: flexible PTO policy lets you take time when you need it—no accrual required.

Mid‑Senior level

Full‑time

Marketing and Sales

We welcome all. We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy‑related conditions), gender identity or expression, sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.