Part-Time Office Assistant

Our client is a well-established non-profit statewide organization dedicated to community service, volunteerism, and member engagement across Florida. They are looking to add a Part-Time Office Assistant to their team.

$18/hr - $21/hr

Our client is seeking a reliable, detail-oriented Part-Time Office Assistant for a 90-day temporary assignment with the potential for extension or direct-hire conversion. Working out of the organization’s Lakeland office, this role is approximately 10 hours per week (Tuesdays and Thursdays). You will serve as the primary onsite administrative support, ensuring smooth daily office operations, maintaining membership records, handling light facility coordination, and managing basic routine bookkeeping tasks in Quick Books.

• Office & Member Support:
  • Answer phone calls, route messages, and respond to routine member emails or direct inquiries to leadership.
  • Open, sort, and date-stamp incoming mail; prepare outgoing mail.
  • Maintain organized physical and electronic filing systems, protecting confidential information.
  • Provide a professional and welcoming point of contact for members and visitors.
• Membership Records & Dues:
  • Maintain and update membership rosters and records within internal systems.
  • Accurately track dues payments and update changes; refer exceptions to leadership.
• Bookkeeping & Mail Processing:
  • Receive checks, maintain basic receipt logs, track payments in Excel, and prepare bank deposits per written procedures.
  • Perform bank deposits as authorized and retain deposit confirmations and backup documentation.
  • Enter approved transactions, receipts, and invoices into Quick Books; organize financial records for leadership and accounting review.
  • Coordinate with the organization's Treasurer and outside CPA firm to supply documentation and clear up entry questions.
  • Note:
    
    Position has no check-signing or disbursement authority.
• Facility & Vendor Support:
  • Perform light office upkeep (dusting, routine restroom tidying) and report supply needs.
  • Greet and escort contracted service vendors for site visits; log vendor activity without approving scope or costs.

• Prior experience in office administration, clerical, or receptionist roles.
• Hands-on proficiency with Quick Books, Microsoft Excel, email platforms, Google Drive, and standard office hardware.
• Proven accuracy in data entry, organizational habits, and strong attention to detail.
• Professional communication skills (both written and verbal) and total discretion regarding confidential member and financial data.
• Ability to follow written procedures and work independently in a single-person office setting with remote oversight.

• Previous experience working within a non-profit or membership-based organization.

• High school diploma or GED is required.

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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