Administrative Assistant - Music

JOB SUMMARYAs an Administrative Assistant, you have an essential role in keeping the Music Department running smoothly. You provide administrative support to the Dean and Chair and manage the daily operations of the Music department within the College of Truth, Beauty and Culture. Processing paperwork (which may include budgets, confidential student records, and support requests) and assisting in coordinating events are core aspects of the role.

Must have exceptional organizational, communication, and computer skills as well as the ability to connect and work well with others in order to excel in this position.

ORGANIZATIONAL RELATIONSHIPS

Reports to:

Administrative Coordinator, College of Truth, Beauty & Culture / Department Chair Supervisory Responsibility: N/AIndirect Supervisory Responsibility:
Student Employees ESSENTIAL DUTIES
- May include, but is not limited to, the following:

Provide administrative support to faculty, staff, and students.

Coordinate and schedule meetings, ensuring efficient time management.

Manage student and faculty inquiries.

Assist in maintaining student records, databases, and other academic documentation.

Assist in event planning, including intensives and residencies.

Handle all correspondence.

Perform other duties as assigned to support the overall efficiency of the department ADDITIONAL/NON-ESSENTIAL DUTIES{{Additional/Non-Essential Duties - in the context of ADA - the functions could be assigned to another individual, or adjusted, to allow a disabled person to hold the position}}All remaining duties are considered "nonessential" within the context of the ADA, which means that the function could be reassigned to another employee in order to allow a disabled individual to hold the position.

Alternatively, the manager could try to provide a reasonable accommodation so that the disabled individual could perform the function.

LOCATION Lakeland Main CampusEDUCATIONRequired

Education:

High School/GED

Preferred Education:

Some college coursework or bachelor’s degree preferred LICENSES/CERTIFICATION SN/AEXPERIENCE

Required:

A minimum of one year administrative/clerical experience

Preferred:

A minimum of one year administrative/clerical experience in higher education is preferred KNOWLEDGE, SKILLS, AND ABILITIES

Required:

Outstanding Christian character.

Office productivity software skills, including Microsoft Office/Google Suite.

Strong organizational skills, ability to multi multitask and prioritize effectively.

Excellent communication and interpersonal skills.

Detail-oriented mindset with a commitment to accuracy.

Ability to write and communicate effectively in various environments.

Maintain confidentiality in all aspects of student and institutional information.

Preferred:

Experience working with multiple departments.

Experience in event planning, managing calendars, taking meeting minutes.

WORK ENVIRONMENTAll employees are responsible for maintaining an environment that is free from discrimination, intimidation, and harassment, including sexual harassment.

This position is considered non-essential for the purposes of Emergency Response.

Physical Requirements:

Office Environment:
Ability to work primarily in an office setting, which involves sitting for extended periods.

Sedentary Work:
Remaining in a stationary position (sitting or standing) for prolonged periods—up to 75% to 80% of the workday.

Fine Motor

Skills:

Constantly operating a computer, keyboard, calculator, and other office productivity machinery (such as digital scanners and copiers) for extended periods of time.

Communication:
Frequently communicating with students, families, and staff. Must be able to exchange accurate, detailed information via phone, virtual platforms (Google Meet, Zoom), and in-person meetings.

Mobility:
Capability to move around the office and campus as needed for meetings and events.

Standing:
Ability to stand and walk for extended periods of time for meetings and events.

Lifting:
Occasionally lift and carry items such as files, documents, or small office equipment weighing up to 20 pounds.

Visual Acuity:
Utilizing close visual acuity to read digital monitors, analyze dense financial spreadsheets, verify legal veteran documentation, and view small text numbers.

Hearing and Speaking:
Adequate hearing to participate in conversations and phone calls, and clear speaking ability for effective communication.

Travel:

None

Schedule:

Monday
- Friday, 8 am to 4:30 pm (or as scheduled by supervisor) for 40 hrs per week

Will require some weekends/evening hours, as…