Accounts Executive

Division:
Ancillary & Support Services (ANSS)

Department: Finance & Accounts )

To assist Finance & Accounts Manager on matters related to the finance operations, including areas of accounts receivables, accounts payable, purchasing, banking and financial aspect of control procedures.

• Handling accounts payable to ensure transactions are processed, authorized and paid in accordance to payment terms;
• Managing and updating students' financial transactions in the hostel management system, including check-ins, renewals, room changes, posting charges, and check-outs;
• Review tenancy agreements for accuracy and completeness; cross-check tenancy details against system records and flag discrepancies for correction;
• Update tenancy details in the stamp duty file, upload them to the IRB portal and process payment;
• Handling cash book to ensure proper maintenance of banking records and cash book transactions including receipts and payments;
• Handling procurement processes with regards to coordinating the purchase requisition process between the requestor and Central Purchasing Department including the issuance of purchasing documents and PO;
• To assist Finance & Accounts Manager with regards to compiling information as required by the Auditor and Tax Agent in complying with the statutory requirement;
• To assist Finance & Accounts Manager with regards to compiling and coordinating information required for the preparation and the follow up monitoring of long term projections and short term budgets;
• Handles general administration duties with regards to coordinating the purchase of office supplies, office equipment;
• Back up resource for members of the finance team when absent;
• Other ad-hoc assignment from time to time.

Diploma or Degree in Accounting or equivalent qualification in Accountancy/ Finance.

Preferably with at least 3-5 years relevant working experience.

• Good communications and interpersonal skills
• Proactive with the ability to work independently with minimum supervision
• Proficient in using computer software e.g. Microsoft software applications
• Knowledge in accounting software particularly SAP is an advantage
• Ability to work in a team as well as independently
• Ability to work on own initiatives and to operate under tight schedules and deadlines
• Pleasant personality with good interpersonal and communication skills
• Has good working attitude
• Punctual, honest and reliable
• Courteous, well mannered and has good etiquette