Dean Assistant

The purpose of this position is to provide support to the Dean of Students in all aspects of operating the Deans' offices. Position holder ensures that the Deans' offices are running smoothly by establishing a flow of accurate and timely information/materials to all stakeholders. Specific duties will vary between buildings depending on their individual needs.

• Accurately establishes and maintains all student files in the school office which include requesting student records, establishing a cum file, giving records to the appropriate Dean, assessing needs of new families, providing family registration materials, and contacting the bus company.
• Accurately maintains the student information system to include registering new students, removing transferred students, creating schedules and modifying student data.
• Efficiently process reports /updates for mid-terms, grades, report cards.
• Maintain accurate student schedules by updating when necessary.
• Assist Dean with organization and paperwork involved with all testing
• Assist the Dean with the organization, letters home to parents, permission slips and inputting of hours into an excel spreadsheet for the Targeted Services program.
• Accurately maintain all emergency/bus information.
• Assist with registration for the following school year by typing new registration booklets for each grade, collecting registration forms, and compiling a list of band students for each grade.
• Assist with 6th grade registration by contacting each elementary school for lists of incoming students and having appropriate materials/paperwork ready.
• Prepare materials for Parent and Student Campus portal.
• Accurately process all end of the year reports.
• Forward all 8th grade academic files to appropriate high school in a timely manner.
• Cordially greets all students, parents, staff and visitors in the building and successfully handles all questions and requests made by them.
• Efficiently answers phone calls by responding to requests for information or directing callers to appropriate personnel.
• Other duties as assigned.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may be modified or assigned as necessary to meet the operational needs of the District, consistent with applicable laws, collective bargaining agreements, and reasonable accommodation requirements.

• High school degree or equivalent
• PC computer knowledge.
• Ability to use Microsoft Office and be proficient with the following programs: excel; word; and power point.
• Technical skills to be able to operate and troubleshoot all copy machines, fax machines, postage meter, etc.
• Ability to multitask in a fast paced, noisy environment.
• Excellent oral and written communication, proofreading and organizational skills.
• Ability to learn the district's student information system and electronic email

• 8 hours per day
• 11 months - 216 days per year (includes 10 paid holidays)
• Start/End Times: 6:45 am - 3:15 pm
• Start Date:
  
  TBD

• $22.57 - $26.72 per hour depending on experience
• Position classified as B-2-2 in LEAF contract

Student focused, community connected. Lakeville Area Schools (Independent School District No. 194) is an award-winning school system and the twelfth largest school district in Minnesota serving approximately 12,000 students in Lakeville, parts of Burnsville and Elko New Market, and portions of Eureka, Credit River and New Market Townships. There are nine elementary schools, three middle schools and two high schools, an Area Learning Center, an…