Adminstrator - Office Coordinator

Description

The Parish Office Coordinator is a vital link between our parish and the parish family/community. This person serves as a gateway for all office activity and is usually the one most responsible for creating a positive and inviting impression of the parish. The Parish Office Coordinator is responsible for management of all office activity and assists the pastor and staff in their respective duties.

This position will be the point person for purchasing, be charged with administration of supplies, assist with financial posting and documentation and provide direct support to the Chief Operating Officer and other staff as required.

Miscellaneous duties performed include weekly contribution processing, assisting in event planning, overseeing facility organization of materials and ministries and support major parish events. It is multi-tasking many areas of church office management.

The Pastor is the visible principle and foundation of unity in the parish of Emmaus Catholic Church which the Bishop has entrusted to him. He makes Christ’s mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.

Positions employed at Emmaus Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.

• Post check and cash donations to parish database
• Read all parish news distributions, electronic and in print, so as to be ready to answer questions from parishioners/visitors
• Update parish database as required
• Support and fill in for receptionists at front desk
• Provide clerical support for staff and ministries
• Assist in maintaining financial and business filing
• Regular review and organization of parish supplies and storage rooms
• Monitor copier supplies and order as needed
• Create and distribute the work schedule for the Sunday nursery
• Maintain and provide accounting reports for the Square payment system
• Order and receive into Quickbooks all SEED cards
• Track purchases and provide all accounting reports for the SEED program
• Provide accounting support for Gala by administering the Auction Program
• Support accounting by processing Vanco payments in conjunction with Bookkeeper.

• Shares purchasing responsibility with Receptionist based on type of supplies.
• Receive requests for supplies or resources from staff
• Order items, print duplicate receipts and complete charge form
• Verify purchases as they arrive and notify staff member
• Receive and process supply requests from church ministries for approved activities

• Review & Update New Employee Orientation Form
• Meet with all new staff, including ECEP staff to complete orientation
• Train staff, including ECEP staff, on the use of copiers, door locking, procedures & protocols
• Tour the campus buildings with new staff to orient them to place and purpose of various spaces

• Provide input for new programs or policies
• Participate in all staff-supported parish events and staff meetings
• Responsible for all other duties as assigned

• Must be a practicing Roman Catholic in good standing.
• Possess accounting skills sufficient enough to perform basic Quickbooks tasks
• Be able to discern best purchasing practices to maximize parish resources
• Have excellent organizational skills.
• Be a team player.
• Possess problem-solving and decision-making abilities.
• Possess strong writing skills.
• Exhibit a high level of confidentiality and trustworthiness.
• Have the ability to work without close supervision.
• Demonstrate knowledge and good judgment in matters of diocesan policy and procedures.
• Be proficient in communication; written, oral and electronic; bilingual a plus
• Exhibit strong computer skills, including Microsoft Office programs, email, and Ministry Platform management.
• Be…