Administrative Assistant II

Requisition : 34554

At Terumo Blood and Cell Technologies, our 8,000+ global associates proud to come to work each day, knowing that what we do impacts the lives of patients around the world. For Terumo, for Everyone, Everywhere.

We make medical devices and related products that are used to collect, separate, manufacture and process various components of blood and cells. With our innovative technologies and service offerings, we touch a patient's life every second of every day and are committed to continuing to increase the number of patients we serve. Advancing healthcare with heart.

With some of the best and brightest minds in the industry, an unmatched global footprint, comprehensive benefits and a distinct culture, Terumo Blood and Cell Technologies is a great place to work, grow and be part of a team that is focused on making a difference. Join us and help shape wherever we go next. You create your future and ours.

As an Administrative Assistant II you'll play a key role in supporting our executive office. In this dynamic position, you'll work closely with the Executive Assistant who supports our CEO, providing essential administrative support to ensure smooth operations at the highest level of the organization. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment, enjoys problem-solving, and wants to contribute to impactful projects that drive company success.

If you're organized, proactive, and ready to grow your career, we'd love to hear from you!

ESSENTIAL DUTIES

• Performs moderately complex administrative duties where judgment and analysis are required in resolving problems and making recommendations.
• Administrative expertise that are particular to position or department that are routine and non-routine in nature.
• Establishes, implements, and maintains procedures and systems for processing work, cyclical tasks and projects, communicating schedules, keeping records, board meetings, special council meetings, agendas, etc.
• Coordinates travel, workshops and meetings, and reviews meeting expenses for payment.
• Performs orders, maintains office supplies, and arranges for equipment maintenance.
• Composes correspondence, establishes formats, and edits work for content.
• Establishes, revises, and maintains office systems that require knowledge of department operations, discretion in determining the proper place for filing documents, and to have an effective retrieval system.
• Performs searches as requested, or in conjunction with other assigned duties, and maintains appropriate controls over materials taken out of the filing system.
• Identifies process improvements where necessary and assists in planning and implementing new procedures and programs.
• Develops or participates in preparation and completion of special projects, particularly presentations.
• Duties may include documenting standard operating procedures, preparing reports, compiling data for analysis, coordinating activities, investigating and resolving problems, and handling special projects.
• Operates routine and non-routine office related equipment.
• Operates a personal computer using word processing, spreadsheets, databases, presentation applications and virtual meeting and collaboration tools.
• Coordinates activities between departments and outside parties.
• Contacts company personnel at all organizational levels to gather information and prepare reports.
• Performs general reception duties on occasion by receiving incoming calls and visitors to the department or area.
• May develop or participate in preparation and completion of special projects.

MINIMUM QUALIFICATION REQUIREMENTS

Education

High school diploma or GED.

Experience

Minimum 3 years experience.

Skills

• Knowledge and use of relevant PC software applications and skills to use them effectively.
• Demonstrated ability to communicate effectively both verbally and in writing.
• Requires good knowledge of math principles, English, and spelling.
• Demonstrates effective interpersonal skills and behaviors conducive to a service/team-oriented environment.
• Demonstrates ability to maintain confidentiality. (e.g., diplomacy, tact, flexibility, positive approach).
• Ability to plan and meet deadlines, prioritizes, and handles several projects simultaneously.
• Planning skillsto be self-directing and to work with a minimum of supervision.
• Demonstrated effective problem solving capability with creativity in providing solutions to new issues to exploring alternatives.
• Knowledge and ability to organize meetings, travel schedules, and other arrangements.
• Ability to work effectively in an environment that includes constant interruptions.
• Ability to handle high volume, potentially confidential and complex administrative work.
• Good working knowledge of company policies and procedures.
• Possesses all basic and some advanced skills and knowledge.
• Has a thorough understanding of the total process flow.
• Considers the impact on the customer when making decisions.
• Demonstrates strong ability to use virtual meeting and…