Staff Accountant

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Reporting to the Controller, the Staff Accountant is primarily responsible for all accounts payable functions, through payments, and for assisting in the preparation of journal entries, maintaining balance sheet schedules and ledgers, and account and bank reconciliations. Additionally, the staff accountant assists the Senior Accountant and Controller with monthly closings, account analysis, and supports the Senior Accountant and Controller in carrying out the responsibilities of the Finance Department.

• Performs monthly deposit reconciliations in Athena (EMR) for cash receipts from US Bank and TDBank.
• Responsible for reviewing outstanding checks that have not cleared and advising Senior Accountant or Controller if any checks need to be voided and re‑issued.
• Reconciles and maintains deposit logs from site to bank statements and advises of any discrepancies.
• When necessary, assists with compiling, entering, and posting monthly adjusting journal entries.
• Cross trains with Senior Accountant in payroll monthly journal entries and reconciling monthly reports. Once trained, will serve as back‑up to senior accountant for payroll processing and related month‑end work.
• Assists with the 401(k) audit once trained in ADP.
• Assists with budgets and forecasts by supplying source documents for review.
• Opens all mail and dates stamps invoices and vouchers with the received.
• Codes invoices to the appropriate general ledger account, allocates administrative expenses as required to all facilities, enters the invoices, and sends all invoices to managers to approve.
• Note that the payables process is being automated; the staff accountant will assume primary responsibility, be primary point of contact, with and for new software.
• Each week, review outstanding payables with either Senior Accountant, Controller, or CFO for cutting checks for the week. Once checks are cut, enter them into the outstanding check list for the Controller to fund, then forward to the CEO to sign.
• After signed checks are mailed, file check stub and all documentation in the respective account payable files.
• Credit card purchases will follow the same approval process as regular accounts payable, except for online purchases through Amazon or purchases authorized by CEO for immediate payment online. For Amazon purchases or CEO‑approved expense purchases, a receipt is required and must be given to the Controller or Senior Accountant.
• Run reports at year end for 1099 vendors; the Senior Accountant will review for accuracy and approve. Once approved, the Staff Accountant will run all 1099’s and coordinate mailing by the IRS deadline.
• Assists the Senior Accountant and Controller with any and all Grant documentation requirements for the year end. Will keep and maintain all CME expenses in a log for all providers that get reimbursed for classes or online training.
• Assists with closing the books and producing monthly Profit and Loss Statements.
• Assists in preparation of audit schedules and works closely with the auditors to ensure the completion of a timely audit.
• Performs other related duties as assigned or requested.
• Adheres to all Covid testing, temperature reporting, and safety protocol as indicated by the company policy.
• Maintains all training in Litmos and policies have been reviewed in ADP and remain in compliance.
• Completes work in time for the monthly closing deadlines.
• All job responsibilities and expectations remain identical when working either from home or in the office.
• Works collaboratively with all members of the Senior Management and Management Teams to function as a cohesive and professional unit.
• Works collaboratively with all members of the Senior Management and Management Teams to resolve departmental and organizational challenges expeditiously, economically, professionally and with minimum disruption to the practice.
• Leads and manages staff by professional example.
• Constantly strives to achieve excellence in day-to-day operations of respective department.
• Ensures compliance with Ocean Health Initiatives employee handbook.
• Attends all mandatory…