DSHS FTAA Fiscal Analyst

This position shares in the responsibility to provide administrative support to the Consolidated Business Services (CBS) Fiscal Analyst Manager in administrating, processing and record keeping involved with Local Funds and Time and Attendance for Child Study and Treatment Center (CSTC).

Local Funds;
Position requires extensive knowledge of Local Funds Manual and SAAM. Provides consultation and technical assistance to managers, supervisor and employees on the appropriate use of Local Funds. Responsibilities include processing fiscal calculations, (3) cash drawers and its daily audit, posting transactions to ledgers in Excel spreadsheet, generating check(s) and preparing deposit(s) for Fund 651, 001, 800 and 752. Ensure cash drawers are maintained at the authorized amount.

Prepare end of month check stock audit. Provide local funds account balances to all parties necessary for Fund 651 and Fund 800.

Work Study;
Maintains the Work Study Program reimbursements, completes timesheets and submits to Student Achievement Council for a 65% reimbursement to CSTC. Ensures work study student meet the criteria, and verifies an authorized agreement is on file and ensures the student work within the hours authorized.

HRSM Payroll:
Responsible for a limited amount of CSTC employee's and processes their bimonthly payroll. Acts a backup for the Fiscal Specialist 1-Payroll in their absence will process payroll for all CSTC employees. Requires knowledge of CBA's DSHS & DOP Policies & Procedures and experience with Leave Tracker and Human Resource Mgmt. System (HRMS) payroll system. Verify and apply rules and regulations working with managers to problem solve time & attendance source documents issues and to take corrective action when necessary.

Ensure Title 19 documentation is recorded and Provider One card numbers are issued to nursing staff. Process DSHS Eligibility Reviews as received and ensure timely submission so client medical coverage remain intact. Maintains various logs for operation i.e. PCard log, Vehicle Gas Card Log, Pharmaceutical Prescription pad log, Incoming Mail log and all medical and general use Forms for the Center.

Responsible for processing the mail for the Center via the Pitney Bowes postage meter.

Pierce County employees are eligible to receive an Orca Card for transportation needs.

• Duties Performed:
  Responsible for daily Local Funds transactions using (3) cash drawers and checks for Fund 001, 651, 800 and 752 and ensuring cash drawers are replenished to their authorize cash level. Maintain Local Funds Excel fund ledgers and audit cash daily. Custodian for CSTC Purchasing Card, maintain PCard logs and ensure back up documentation in in order for the preparation of the PCard monthly payment.
  
  Prepare vendor payments for submission to Accounts Payable for processing payment.
• Handle travel arrangements for the Hardship Funds to include, staff transports, air fare, rental cars and post to Hardship log. Review hardship request and bring any questionable items to the attention of the FA5 and/or the CEO. Process travel for CSTC staff using the Travel Employee System (TEMS) and submit to the CST? Director of Administrative and Support Services for approval and submission to TEMS for final processing.
  
  Verify work study payroll in HRMS and complete timesheets for submission to the Student Achievement Council for a 65% reimbursement to CSTC. Maintain the bimonthly payroll process of 6 staff in HRMS in order to be ready to backup the Fiscal Specialist 1-Payroll during absence.
• Verify and apply rules and regulations working with managers to problem solve time & attendance source document issues. Fiscal calculation of part-time hours, part-time holiday accruals, shift differential, overtime, standby and LWOP, schedule changes, etc. and entry into Leave Tracker and HRMS payroll system. Process and record T19 Medicaid, maintain various logs, process mail and perform other duties as assigned

• Payroll accuracy:
  Checks time and pay records closely so staff get paid the right amount.
• Policy know how:
  Follows union contracts, agency rules, and state and federal law in daily work.
• Basic accounting:
  Uses accounting steps to check payroll and spending records.
• Problem solving:
  Finds errors, looks at the facts, and picks the right fix.
• Data handling:
  Works with large amounts of payroll and spending data without mistakes.
• Time management:
  Gets tasks done in…