Executive Assistant

Blackpool Teaching Hospitals NHS Foundation Trust

The closing date is 05 March 2026

The Executive Assistant will provide efficient, comprehensive, and confidential administrative support to the Executive Secretariat. The post holder will help ensure the smooth organisation of Executive commitments across a broad range of duties, liaising with staff at all levels, external agencies, and members of the public. The role requires professionalism, excellent organisational skills, and the ability to manage sensitive information while supporting the effective running of the Trust's Executive functions.

Please note, this advert may close early if a high volume of applications are received.

• Provide a first-class, confidential administrative service to the Executive Team and act as their primary point of contact.
• Manage the Executive's diary, appointments, and scheduling, ensuring efficient use of time and appropriate prioritisation.
• Receive and manage sensitive, confidential, and sometimes complex information, ensuring appropriate communication to staff and stakeholders.
• Handle enquiries from patients, the public, staff, and external organisations with tact, diplomacy, and initiative.
• Plan, organise and support meetings, seminars, Board committees, and briefings, ensuring agendas, papers, and logistical arrangements are in place.
• Take formal minutes, prepare accurate notes, and support follow-up actions.
• Draft correspondence, reports, agendas, strategies, and action plans on behalf of the Executive.
• Support the wider Trust Headquarters team in meetings, report preparation, and coordination across directorates as required.

Blackpool Teaching Hospitals NHS Foundation Trust is a large, integrated provider of acute and community services to the 445,000 population of the Fylde coast health economy and the estimated 11 million visitors to the seaside town of Blackpool. With patients and families at the heart of all we do, we are committed to creating a culture that empowers our staff and inspires us all to deliver first class clinical care.

We form a central part of the Healthier Fylde Coast Integrated Care Partnership and our progressive approach to partnership working in the area provides an enviable opportunity to redesign and deliver services that meet the challenges of today's health system.

We are not underestimating the challenges facing today's health system but believe there are the foundations here in Blackpool to deliver truly excellent, integrated services that can make a major impact on the lives of the thousands of people we serve.

• Communicate effectively with staff at all levels, external agencies, and members of the public, often involving sensitive or contentious information.
• Maintain strict confidentiality in all aspects of the role.

• Provide high quality administrative and secretarial support, including document creation, audio typing, transcribing minutes, and preparing presentations.
• Manage diaries, arrange 1:1s, coordinate meetings, and ensure relevant documents are prepared and distributed.

• Organise complex activities involving senior leaders, partner organisations, and external bodies.
• Prioritise a demanding workload and make decisions when executives are unavailable.

• Collate information from internal and external sources to draft responses, brief executives, and advise on priorities.
• Handle incoming correspondence, screen issues, and escalate urgent matters appropriately.

• Organise meetings, seminars, and events, ensuring all facilities, equipment, and speakers are in place.
• Produce agendas, supporting documents, and meeting papers for the Board, committees, and senior stakeholders.

• Support the Trust Headquarters team in corporate events, Board activities, and cross directorate coordination.
• Participate in forums and working groups to help improve organisational procedures.

These include requirements relating to:

• Quality and customer care
• Confidentiality…