Office Manager

Senior / Prep Office Manager (Front Office Lead)

Permanent | Full year | 40 hours per week | Salary: £35,000 – £38,000 | Start: ASAP | Closing date:
Monday, 16th of March 2026 at 9:00am

Westholme School is seeking an exceptional Senior / Prep Office Manager to lead our busy front office and reception service across the Senior and Prep schools. This is a high-trust, high-energy role at the heart of school life – you will set standards, keep operations running smoothly, and ensure every interaction reflects the professionalism and warmth of the school.

Key Responsibilities:

Lead the day-to-day running of the Senior / Prep front office and reception service.
Manage and support a small front-of-house admin team – allocate workload, maintain standards, and develop capability.
Own key communications routines and quality control (proofreading, accuracy and consistency).
Drive continuous improvement in systems and processes, including effective digital filing and archiving.
Coordinate essential operational services (including the pupil coach service) and support events and school functions.
Maintain strong compliance practice, including GDPR, visitor procedures and safeguarding standards.

About You:

Educated to a high level (degree-level or equivalent professional experience).
Strong experience in office management, operations, executive support or a directly mappable role (school experience welcome, not essential).
Proven ability to coordinate people and priorities in a fast-paced environment, with calm judgement under pressure.
Excellent written communication (including proofreading) and confident IT skills (Microsoft Office and willingness to learn new systems).
Discreet, professional and service-minded, with a consistent focus on high standards.

Safeguarding

Westholme School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Any appointment will be subject to appropriate pre-employment checks