Administrator - Personal Assistant

Administrator - Personal Assistant

The closing date is 02 July 2026

We are seeking a proactive and highly organised Personal Assistant to provide seamless support to our team. The ideal candidate will be a proactive problem solver with exceptional communication skills, tasked with managing schedules, handling confidential information and ensuring daily operations run smoothly.

The post holder will provide a confidential, comprehensive and personal assistant service to the Integrated services Neighbourhood Division senior management team. A proactive approach is expected with the planning, coordination and documentation of meetings and projects that the managers are responsible for developing.

Working for the NHS offers a robust benefits package, including a comprehensive salary, one of the UK's most generous pension schemes, add a minimum of 27 days annually plus bank holidays, full stop staff enjoy flexible working options, career development opportunities, extensive high street discounts and health and wellbeing support.

Key Responsibilities

Diary management
:
Proactive manage calendars, scheduling meetings, appointments, and travel arrangements.

Administration
:
Handle inbox management, document preparation, and office administration task.

Communication
:
Act as the first point of contact for internal and external stakeholders.

Support
:
Provide an ad hoc support, including organising meetings and taking minutes where required.

Requirement
:
Proven experience as a Personal Assistant, Executive assistant or similar administrative role, excellent management skills.

Requirement
:
Excellent organisational time management, strong proficiency in Ms office, high level of integrity and confidentiality, ability to work independently under pressure.

• Educated to A Level/NVQ level 3 (including GCSE or equivalent in English Language) or demonstrate equivalent experience.
• Typing/WP RSA III/ ECDL or equivalent or demonstrate equivalent experience.
• Shorthand/speed writing.

• Highly proficient in the use of computing software packages including Microsoft Office applications e.g., Teams, Outlook, Word & Excel.
• Experience of diary management.
• Experience in arranging committee/high level meetings & events including producing meeting agendas, collating, and distributing meeting papers and minute taking.
• Experience of working within complex teams.
• Experience of developing and maintaining databases.
• Producing high quality documentation in line with policies and guidelines.
• Experience of maintaining confidential records and file management.
• Minimum of 12 months experience working within an NHS or local health