Divisional Officer - 0720-26

Divisional Officer

Location: Bailrigg, Lancaster, UK

Salary: £33,002 to £37,694 (Full-time indefinite)

Closing Date: Friday 21 August 2026

Interview Date: Thursday 03 September 2026

Reference: 0720-26

Please note: this job is only available to current employees of Lancaster University

Lancaster University is seeking an administrator to join the Strategic Planning and Governance Division as a Divisional Officer
.

Working at the centre of the University's strategic, governance and planning activities, you will provide high-level professional support to the Director and the wider Divisional Senior Leadership Team. The role offers an opportunity to contribute directly to the effective running of the University and support key governance processes, including committees and senior management advisory groups.

This is a varied and rewarding position requiring excellent organisational skills, attention to detail and the ability to manage multiple priorities in a fast-paced environment.

• Provide proactive executive support including diary management, meeting coordination, inbox oversight and forward planning.
• Act as a key point of contact for internal and external stakeholders.
• Support the smooth operation of the Division, helping to coordinate activities and ensure deadlines are met.
• Manage financial administration processes including purchase orders, invoices, expenses and budget monitoring.
• Support the University's governance arrangements through committee administration, preparation of agenda packs and coordination of governance-related activities.
• Organise recruitment and induction processes for Council members and support wider governance initiatives.
• Provide high-quality secretariat support to senior management advisory groups, including agenda preparation, minute taking and action tracking.
• Coordinate administrative processes relating to student complaints and casework reviews.
• Assist with divisional projects and continuous improvement activities.

We are looking for an individual who is highly organised, professional and confident working with senior stakeholders.

• Experience of providing administrative support in a complex professional environment.
• Exceptional organisational and time-management skills.
• The ability to manage competing priorities and work accurately under pressure.
• Strong interpersonal skills and the confidence to build effective working relationships at all levels.
• Excellent written communication skills and experience producing high-quality documents and reports.
• Experience of arranging and servicing meetings, including preparing agendas and taking minutes.
• Financial administration experience, including budget monitoring and processing payments.
• Excellent IT skills, particularly Microsoft Office applications and digital systems.
• A commitment to confidentiality and the ability to exercise sound judgement when handling sensitive information.
• A proactive approach, using initiative to solve problems and improve processes.

Lancaster University is consistently recognised as one of the UK's leading universities. We are committed to creating an inclusive and supportive environment where colleagues can thrive, develop their careers and make a meaningful contribution to our success.

This role offers the opportunity to work closely with senior leaders, gain insight into strategic decision-making and play an important role in supporting the University's governance and planning functions.

Closing Date: 21 August 2026

Interview Date: 3 September 2026

Job Description

Person Specification

Please note: unless specified otherwise in the advert, all advertised roles are UK based.

Find out what it's like to work at Lancaster University, including information on our wide range of employee benefits, support networks and our policies and facilities for a family-friendly workplace.

The University recognises and celebrates good employment practice undertaken to address all inequality in higher education whilst promoting the importance and wellbeing for all our colleagues.

We warmly welcome applicants from all sections of the community regardless of their age, religion, gender identity or expression, race, disability or sexual orientation, and are committed to promoting diversity, and equality of opportunity.