Senior Accounting Technician Short Term ; Temporary

Overview

Under the direction of the Fiscal Services Manager performs the full range of routine to complex administrative support and technical duties in the District's Fiscal Services Department. Incumbents at this level are capable of performing advanced technical accounting work in support of various college auxiliary functions, categorical programs, and/or District functions. This position requires reconciliation of District local bank accounts, Treasury/Tax Collector accounts, State & Federal grants and/or financial aid disbursements.

Incumbents receive minimal instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Note:

E indicates essential duties of the position.

• Perform a variety of advanced technical accounting work in the preparation, maintenance and review of financial records, accounts, and reports; ensure compliance with established District policies, procedures, governmental regulations, and generally accepted accounting principles. (E)
• Prepare, maintain, and evaluate financial statements, records, and reports developed for auxiliary functions, grants, and/or categorical programs to ensure accuracy, completeness, and compliance with established guidelines, rules, regulations, and procedures. (E)
• Gather, review, and synthesize a variety of accounting and financial data; prepare routine and non-routine reports; develop, format, and revise technical and statistical charts, graphs, and flowcharts in order to present information. (E)
• Monitor contract and grant compliance for proper accounting and appropriate distribution and recording of expenditures; assist program directors with fiscal compliance issues; prepare required reports. (E)
• Assists with establishing, monitoring, and maintaining a system of internal controls to safeguard college resources and ensuring proper accountability. (E)
• Verify, reconcile, balance and adjust a variety of complex accounts. (E)
• Answer complex and non-routine inquiries from administrators, staff, vendors, or students regarding various records, budgets, accounts and programs. (E)
• Prepare, process, audit, and review a variety of financial documents such as requisitions, purchase orders, receipts, and inventory records. (E)
• Prepare and process journal vouchers; ensure proper account codes are assigned to payroll, accounts payable, and other records. (E)
• Collect, receipt, record and deposit monies for assigned accounts; sort and post to appropriate account; reconcile cash, receipts, and statements; resolve or assist in the resolution of discrepancies and errors; may serve as custodian of petty cash. (E)
• Receive and record non-sufficient fund (NSF) checks; contact individuals by phone or in writing for payment of returned checks; send collection letters and past due notices as appropriate; place student accounts on hold when necessary. (E)
• Perform accounts receivable functions such as receiving and recording payments, and balancing and reconciling monthly accounts receivable reports. (E)
• Maintain a variety of files. (E)
• Reconcile deposits to bank statements, and prepare records pertaining to a variety of college transactions. (E)
• Records, assembles, tabulates, and reconciles financial and statistical data; reconciles and balances accounts; and researches and resolves discrepancies. (E)
• Maintains a wide variety of complex accounting and financial records, ledgers, statements, and reports; analyzes documents for payment; analyzes accounts. (E)
• Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports and closing functions, to include board reports. (E)
• Processes information and develops reports using standard word processing and spreadsheet software, as well as, accounting, financial, and other related electronic information systems. (E)
• Assists with implementation and testing of automated enterprise application systems or emerging technologies related to assignment. (E)
• Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner. (E)
• Perform other duties as assigned.

Education and Experience: Any combination equivalent to: graduation from high school and five years of accounting or reconciliation experience or an associate s degree and 3 years of clerical or accounting or reconciliation experience.

• Terminology and practices of financial and account document processing and record keeping and general accounting practices and procedures.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, as well as District policies, procedures, and objectives relevant to assigned area of responsibility.
• Principles and practices of data collection and report preparation.
• Business arithmetic, statistical and basic financial techniques.
• Financial and statistical record keeping principles and procedures.
• Modern office practices, methods, and…